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PARK CO., REALTORS · 2 days ago
Office Coordinator
New York, NY
Full-time
Onsite
Entry Level
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Responsibilities
Perform a variety of administrative tasks across multiple office departments
Coordinate office activities to support efficient operations and a positive office culture
Manage multiple projects simultaneously, meet deadlines, and communicate progress effectively
Act as a liaison between real estate agents, staff, leadership, and vendors
Respond to inquiries, provide information, and handle requests
Track expenses, manage inventory, and assist with budget management
Assist with onboarding new agents
Maintain confidentiality of company and personnel information and records
Manage reception duties, ensure a welcoming lobby experience, open and close the office
Provide front desk coverage during designated hours
General office upkeep, manage vendor service calls, oversee office inventory and supplies, handle mail
Create documents, type, scan/copy, restock materials, update calendars, print, and generate reports
Support agents in preparing new listings for the MLS database, coordinate schedules, documents, and closing activities
Assist with property listing activities including creating feature sheets and Home Information Binders
Schedule appointments and coordinate services such as photographers, sign installations, and deliveries/pickups
Upload listing photos, schedule open houses, and support the MLS database process
Ensure timely submission of documents and earnest money
Maintain listing and sales files
Collaborate with title companies, lenders, co-op agencies, and others to distribute contracts and resolve issues
Assist with maintaining agents’ CRMs
Coordinate and assist with marketing activities, including company and agent marketing strategies
Assist with projects, events, promotions, campaigns, and digital marketing efforts
Ensure consistent company branding and compliance with real estate advertising regulations
Uphold the company’s brand guide and enhance its public image
Assist in organizing company events throughout the year as required
Qualification
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Required
Associate or bachelor’s degree in Business Administration or a related field, or related work experience
Proven experience with various marketing and technology platforms
Strong organizational, written, and verbal communication skills with a focus on customer service
Initiative-taking and problem-solving abilities; self-directed and motivated with the capacity to work independently or collaboratively in a team
Effective time management skills, with a keen attention to detail and the ability to prioritize tasks and meet deadlines in a fast-paced environment
Excellent interpersonal skills; adept at building relationships and collaborating with individuals of varying skill levels
Open to constructive feedback, maintains a positive attitude, and thrives as a team player
Proficiency with Microsoft Office Suite (Outlook365, PowerPoint, Excel, Word)
Proficiency with Adobe Creative Cloud (InDesign primarily) and Canva
Proficiency with social media platforms (Facebook, Instagram, LinkedIn, YouTube, etc.)
Strong understanding of various print and layout techniques for project design
Experience with general office equipment, printers, and related software
Working knowledge of Windows and proficiency with PC platforms
Benefits
Life Insurance
SEP – IRA
Health Stipend
Employee Discount
Paid Time Off; Volunteer Time
Paid Holidays; Birthday
Company
PARK CO., REALTORS
It’s about the people...the clients you represent, the teammates you work alongside & the people who motivate and inspire you.
Founded in 1956
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase
