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Company

Original Job Post

ResCare Community Living · 2 days ago

Office Coordinator

Martinsburg, WV

Full-time

Hybrid

Entry Level

$18/hr - $18/hr

2+ years exp

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AdultAssisted Living

Diversity & Inclusion

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Responsibilities

Process Payroll per the operations payroll schedule including distributing payroll checks and communicating payroll discrepancies to the business center

Collection and review of employee punch correction forms and/or manual timesheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly

Distribute Workforce Timekeeper Employee Time Detail and other Payroll reports received from the Resource Center to supervisors for review

Collection and review of employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly

Process accounts payable invoices including invoice coding to General Ledger Account and locations in Oracle, run and review weekly report, submit invoices that are routed to the Resource Center for payment

Collect PCard receipts from cardholders weekly and reallocate expenses as required

Assist with processing of client funds requests as required

Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed

Maintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to US Bank statements, obtain Executive Director approval and retain for audit. Reallocate Purchase card expenses as required

Prepare and submit Source forms for new locations, relation, lease renewals, and other property updates

Ensure business documents are retained as per policy

Performs other duties as assigned

Qualification

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Office managementBookkeepingSystems managementProcess managementComplianceCollege courseworkAccounts ReceivableAccounts PayableDriver’s licenseCommunicationIndependenceResponsibility

Required

Two years of related office management or bookkeeping experience

Ability to communicate (verbally and written) with all levels of personnel, internal and external to the company

Experience in managing systems, processes, and people

Must be able to work independently as well as part of a team

Capable of working responsibly with highly confidential information

Must meet all agency requirements for pre-employment as required by Company and/or State regulations

Must have completed at least two years of relevant college coursework or prior Accounts Receivable or Accounts Payable experience, or equivalent combination of education and experience

Valid driver’s license from state of residence with a satisfactory driving record as defined by Company vehicle policy and/or liability insurance carrier (as applicable per program requirements)