Be an early applicantLess than 25 applicants
RTM Engineering Consultants · 2 days ago
Office Manager
Schaumburg, IL
Contract
Hybrid
Entry, Mid Level
2+ years exp
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Responsibilities
Accurately and timely answer and direct all inbound calls
Ensure inventory of all office supplies and equipment is adequate
Process all inbound and outbound mail, packages, and project materials via local and regional shipping carriers
Organize, plan and execute meetings, events and outings for internal teams and clients accurately completely & timely
Schedule, manage and book all office travel with accuracy
Manage office equipment contracts, leases, and negotiations with vendors and troubleshoot equipment errors
Collect, verify, and approve all expense reports for processing accurately and timely
Verify weekly timesheets for reporting to HR accurately and timely
Ensure office is kept neat and well maintained at all times
Work with studio head/project manager and communicate with client to coordinate expected delivery dates, times and title block information
Accurately distribute and track deadlines and status of code reviews, RFI’s, plan changes and ship drawings
Assist team in setting up book specifications including fonts, headers, footers, legends, editing markups and delivery of documents
Conduct vital code investigation for new projects including data from websites and verbal municipal verification
Accurately and timely plots, stamps and prepares documents to be sent to client after thoroughly examining documents for completion and neatness.
Assists Engineers with project parameters for assigned Engineering projects.
Accurately and timely write and send proposals when clients send an RFP.
Actively participates in weekly studio meetings to ensure proper cross function coordination.
Timely determination of priorities, taking ownership of tasks and exhibit a high level of initiative and follow through.
Assists in the preparation of other documents relating to a project with enthusiasm and professionalism, including but not limited to: RFI’s , shop drawings, proposals, additional service requests, waivers, COI’s, marketing materials
Actively collaborates with other members of the company to continuously strive to improve processes, create efficiencies and reduce costs.
Cooperatively takes on other duties, roles or responsibilities as assigned
Follows established work rules, policies and procedures
Qualification
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Required
High School Diploma required, with a 2-year degree preferred
Friendly, Outgoing Demeanor
Excellent verbal and written skills
Excellent Organizational Skills and proven attention to detail
Computer proficiency with Microsoft Office products and internet
Demonstrated ability to effectively handle new situations and determine what actions are required
Preferred
2-year degree preferred
Benefits
401K with Matching
Health, Dental, Vision, & Life Insurance
Hands-on Mentoring & Learning
Professional Advancement Opportunities
Flexible Scheduling
Company
RTM Engineering Consultants
RTM Engineering Consultants is an engineering company offering healthcare, commercial, and retail spaces.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Michael Quig
Chief Operating Officer
Company data provided by crunchbase
