200+ applicants

Company

Original Job Post

Akin Gump Strauss Hauer & Feld LLP · 2 days ago

Office Services Assistant

New York, NY

Full-time

Onsite

Entry Level

$50K/yr - $55K/yr

1+ years exp

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Hiring Manager

Allyson Holden

Insider Connection @Akin Gump Strauss Hauer & Feld LLP

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Responsibilities

Review and prioritize copy/print requests submitted via email or hardcopy according to complexity and urgency.

Reproduce and finish documents, articles, books, maps, and blueprints; use copy machines and other mailroom equipment.

Ensure quality checked output that accurately meets instructions, paying close attention to details.

Deliver completed requests within the designated timeframe and arrange delivery or pick-up of projects.

Receive incoming merchandise and supplies and ensure timely distribution.

Fulfill supply requests, monitor inventory, create, copy, and move files and folders.

Complete required departmental forms, coordinate outgoing work for offsite duplicating services, and prepare outgoing mail and courier requests.

Maintain mailroom equipment, perform daily maintenance activities, assist with mailing and shipping queries, monitor supplies, track missing packages, and assist personnel with office supplies.

Use PS Ship, check shredding bins, restock copier areas, and maintain inventory of supplies for mail and courier companies.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Office clerk experienceMail room experience digital scanning applicationsProficient in adobe professionalFile management postalCourier services regulations operating office equipment microsoft office applicationsDocument management systems calling codesData entryComputerized shipping systemsClerical tasks accuracyWorking in a team settingEstablishing effective working relationshipsPerforming mathematical functionsRecord-keepingLegible handwritingProblem-solvingHard-working oral communication work independently take initiative set priorities see projects through to completion meet deadlines respond to changing priorities handle many tasks simultaneously service orientation

Required

High school diploma or equivalent.

Minimum of 6 six months’ experience as an office clerk, preferably with mail room experience.

Must have knowledge of digital scanning applications and be proficient in Adobe Professional

Must be able to create, copy, and move files and folders using the firm’s directories and applications

Knowledge of U.S. postal and courier services’ deadlines, rules, and regulations

Proficiency in operating office equipment used on a regular basis, including postal and courier meters and software, scales, and telephones

Working knowledge of Microsoft Office applications

Thorough knowledge of the firm’s email and document management systems

Familiarity with domestic and international calling codes

Ability to input data into computerized shipping systems such as PS Ship

Excellent oral communication skills

Ability to read, comprehend, and follow instructions

Ability to work independently, take initiative, set priorities, and see projects through to completion

Ability to meet deadlines and respond to changing priorities

Ability to handle many tasks simultaneously

Ability to perform clerical tasks with a high degree of accuracy

Ability to work with a wide range of people in a fast-paced team setting

Ability to establish effective working relationships within the department, office, and firm

Ability to establish effective working relationships with vendors and others outside the firm

Ability to perform mathematical functions (add, subtract, multiply, divide, and calculate percentages)

Excellent record-keeping skills

Legible handwriting. Strong service orientation

Commitment to professional growth

Company

Akin Gump Strauss Hauer & Feld LLP

Glassdoor

3.9

Akin is a global law firm with more than 900 lawyers and advisors who pride themselves on dedication to their clients and their communities.

Founded in 1945

Washington, District of Columbia, USA

1,001-5,000 employees

https://www.akingump.com/

H1B Sponsorship

Akin Gump Strauss Hauer & Feld LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (4)

2022 (2)

2021 (2)

2020 (4)