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Company

Original Job Post

Worldwide Clinical Trials · 2 days ago

Office Support Assistant II

San Antonio, TX

Full-time

Onsite

Mid Level

2+ years exp

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Health CarePharmaceutical

Actively Hiring

Hiring Manager

Monique H.

Insider Connection @Worldwide Clinical Trials

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Responsibilities

Ensuring incoming calls are received and re-directed appropriately

Welcoming visitors; including organizing refreshments and food as needed

Preparing and dispatching outgoing shipments

Managing ordering of bulk office supplies and replenishing stocks

Maintaining the office and equipment in good order

Providing high-level back office services using MS Office

Supporting local office or depot moves as necessary

Providing administrative support to office & home-based employees

Coordinating travel arrangements, itineraries, visa’s, taxi’s, restaurant bookings, etc.

Assisting with expense processing

Working on various other projects as needed and updating managers on project status

Qualification

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OutlookWordExcelOffice machinery operationProject managementInformation assessmentTask follow-throughConscientiousnessWritten englishSpoken englishProblem-solvingHard-workingTime managementAdaptabilityTeamworkIndependenceFlexibilityInitiativeCommunicationAnticipationProfessionalismOffice ExperienceBusiness ExperienceSupport Role Experience

Required

Proficiency in Outlook, Word, Excel, Internet

Experience in operating office machinery – fax, photocopier, scanner and shredder

Ability to work independently and with a team

Good time management skills

Know when to make independent decisions or seek supervisory approval

Willingness to adapt to new procedural requirements

Good standard of written and spoken English

Ability to prioritise and handle multiple projects simultaneously; flexible and able to use sound independent judgment and take initiative to assess information within established procedures

Ability to interact in a diplomatic and professional manner, with clients, visitors and staff as required

Ability to anticipate needs and follow through on all assigned tasks a must

Conscientious with a professional approach to work