Healthlink Advisors ยท 18 hours ago
Operations Coordinator
St Petersburg, FL
Full-time
Remote
Mid, Senior Level
5+ years exp
Maximize your interview chancesConsultingEnterprise Resource Planning (ERP)
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Responsibilities
Serve as a key support resource to senior executives, proactively managing daily operations and administrative tasks
Calendar & Schedule Management: Maintain complex executive calendars, coordinate meetings, and resolve scheduling conflicts. Coordinate and manage travel arrangements
Meeting Preparation: Prepare agendas, gather materials, and ensure all necessary documentation is available ahead of time for internal and client meetings. Assist with taking meeting minutes and documenting/following up on action items
Communication Management: Draft, review, and organize emails, presentations, and reports on behalf of executive leadership
Task & Deliverable Oversight: Track action items and key deliverables, ensuring timely follow-up with stakeholders
Operational Support: Support operational initiatives, monitor project progress, and help implement process improvements
Presentation Development: Create high-quality presentations and reports using tools like Google Suite and ChatGPT
Special Projects: Contribute to strategic projects, including research, implementation support, and reporting
Qualification
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Required
Minimum of 5 years of experience as an executive assistant, operations coordinator, or similar role
Strong Organizational Skills: Ability to prioritize and manage multiple tasks with attention to detail and efficiency
Proactive Problem-Solving: Ability to anticipate needs, resolve issues independently, and escalate concerns appropriately
Technical Proficiency: Proficiency in Google Suite and Microsoft (Docs, Sheets, Slides, Gmail), and familiarity with project management tools and generative AI tools such as ChatGPT
Effective Communication: Strong verbal and written communication skills, including the ability to produce professional reports and presentations
Confidentiality: Ability to handle sensitive information with discretion and professionalism
Adaptability: Comfortable working in a dynamic, fast-paced environment with shifting priorities
Preferred
Location: Remote (occasional travel possible), St. Petersburg/Tampa, FL area preferred
Company
Healthlink Advisors
Healthlink Advisors is a healthcare consultancy offering analytics, ERP, market advisory, software, and program management services.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Lindsey Jarrell
CEO, Founder
Company data provided by crunchbase
