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Company

PolicyLink · 23 hours ago

Operations Coordinator

Oakland, CA

Full-time

Remote

Mid Level

$79K/yr - $85K/yr

3+ years exp

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AssociationNon Profit

No H1B

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Responsibilities

Manage the daily calendars of the Chief Operating Officer, Chief Financial Officer, Vice President of People, and Director of IT, prioritizing appointments and coordinating complex scheduling.

Plan and coordinate virtual and in-person meetings and events, including scheduling; preparing agendas; researching and compiling materials for meetings and presentations; ensuring organization and easy access to reference documents; circulating documents; notetaking; tracking action items; and sending follow-up communications.

Support IT Operations initiatives by coordinating project schedules, attending meetings, and managing timelines, milestones, and other key factors.

Use project management software to ensure alignment and progress across teams and track and manage priorities, timelines, and task ownership.

Maintain the flow of information on key business processes, including an inventory of key partners and performance metrics in Salesforce.

Attend regular meetings with the COO and CFO to debrief on projects, discuss strategy, and align on competing priorities and timelines.

Draft original correspondence, reports, and documents in Word, Excel, PowerPoint, and other applications as needed.

Support the implementation of various project initiatives as needed, which may involve communicating with internal and external partners, tracking project milestones, and participating in team meetings.

Collaborate with various departments on cross-functional projects and process optimization to ensure alignment with organizational goals and facilitate effective communication across teams.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Project management softwareSalesforceMicrosoft OfficeGSuiteZoomAsanaCertifyNonprofit operationsRacialEconomic justiceBasic design skills

Required

A demonstrated and unwavering commitment to racial and economic justice.

Bachelor’s degree or above.

3-5 years of experience in executive-level support or a similar role with transferable skills, including experience supporting accounting or other finance roles.

Highly proficient in: Microsoft Office (especially Word, Excel, and PowerPoint), GSuite; Zoom; Asana (or similar task/project management software); Salesforce (or similar CRM); and Certify (or similar expense reporting system).

Advanced time management and project tracking skills to support cross-functional executive-level operations and project management.

Strong organizational skills and the ability to prioritize effectively while managing multiple tasks and competing deadlines.

Excellent written and verbal communication skills, with outstanding attention to detail.

Exceptional problem-solving skills with the ability to exercise sound judgment.

Basic design skills and an eye for aesthetics in communication materials.

Must be a person of integrity using discretion with proprietary information and confidential matters.

Outstanding interpersonal skills, capable of building relationships and engaging effectively with diverse staff and partner organizations at all levels of the organization.

Enthusiastic, energetic, highly motivated self-starter, able to thrive in ambiguous situations.

An understanding of nonprofit organization operations.

Adaptability and flexibility in a fast-paced environment.

Ability to work effectively and efficiently virtually and in person with minimal supervision.

Ability to travel internationally and domestically, as needed for conferences, business meetings, and training — up to 10%.

Benefits

100%-employer-paid medical, dental, and vision plans.

401(k) with employer and employer-matching contributions that vest immediately. New employees are eligible to participate within one month of their date of hire.

Flexible Spending Account.

Short- and long-term disability insurance.

Group term life insurance plus guaranteed-issue voluntary life insurance.

Unlimited vacation and sick leave and other generous leave benefits.

Three required organization reset weeks plus 13 paid holidays.