102 applicants

Company

Original Job Post

James Hardie · 2 days ago

Operations Specialist - Legal

Greater Chicago Area

Full-time

Hybrid

Senior Level

10+ years exp

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Hiring Manager

Scarlett Wallen, CPA

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Responsibilities

At the direction of the Legal Operations leader, assist in defining and driving strategic and operational initiatives with on-time and on-budget results;

Assist in identifying and implementing new, and optimizing current, legal tools to streamline new or existing practices;

Managing design, rollout, and training for new systems and processes;.

Help enforce processes and policies to manage outside counsel usage and spend, department workflow and metrics and overall operations management requirements;

Collaborate with cross-functional teams to enable and support the business and ensure compliance while maintaining focus on overall strategy.

Assist in management of the legal and compliance systems to maintain data integrity and support stakeholders;

Provide and analyze data to support JH legal and compliance, accounting, and operations;

Assist in systems administration of all global legal systems.

Assist in planning, execution and closing of legal initiatives, ensuring they are completed on time, within budget and utilizing Hardie Operating System standards;

Facilitate communication between project team members and stakeholders to ensure clear understanding of project objectives, KPIs and progress;

Coordinate allocation of resources, including personnel and technology, to ensure project performance and outcomes.

Assist in training new and existing Legal and Compliance Department employees in global legal systems;

Develop and implement, or engage with external consultants for, content creation and skill development in legal and compliance department processes and systems for all stakeholders;

Develop, maintain and distribute reference and training materials.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Knowledge managementE-billing systemsDocument management systemsCorporate governanceCompliance functionsVendor managementMicrosoft OfficeExcelImprovement projects implementationCross-functional collaborationProblem-solvingDetail-orientedAnalyticalTeam playerOrganizational skillsProject managementCommunication skillsFlexibilityProactiveCommitmentCoachable

Required

Bachelor’s degree, preferably in business or related discipline or equivalent experience required

Minimum of 10 years of experience in a law firm or corporate legal department

Expertise in knowledge management, e-billing, and document management systems

Knowledge of corporate governance and compliance functions and processes, as well as experience in e-billing processes and vendor management helpful

Ability to develop, improve, document and provide high quality deliverables

Strong skills in Microsoft Office, especially Excel with ability to learn other systems

Strong analytical and problem-solving skills with a proven track record

Ability to be detailed while having a strong understanding of the bigger picture

Excellent project management, organizing and planning skills, with a proven track record in implementing improvement projects

Understands the team concept, has a strong desire to be a contributing teammate and ability to operate cross-functionally

An energetic, hands-on individual with a strong bias for action, someone who commits self fully to stretch goals, is receptive to ongoing coaching & development and is dedicated to delivering outstanding results

Ability to embrace step-change in a fast-paced team-oriented work environment

Ability to travel an average of - Hybrid work environment with office presence of minimum 3 days/week