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Company

Innovative Care Management, Inc. · 9 hours ago

Payroll & Benefits Specialist - Oregon

Portland, OR

Full-time

Remote

Mid Level

3+ years exp

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Responsibilities

Reviews and verifies employee timecards, collaborating with managers to ensure accurate and timely payroll data.

Prepares semi-monthly payroll for a multi-state workforce of over 125 exempt and non-exempt employees, ensuring compliance with applicable federal and state regulations.

Manages payroll adjustments, including garnishments, benefit deductions, W4 forms, and expense reports.

Collaborates with the HR Manager to aggregate and process payroll changes, such as new hires, terminations, and bonus payments for each pay period.

Provides employee benefits support by answering employee inquiries and resolving issues.

Manages benefits reconciliation, ensuring that employee benefit contributions and deductions are correct.

Assists employees with 401k loan requests and payments, ensuring timely and accurate processing. Reconcile 401(k) contributions and funds to employees’ accounts.

Coordinates with our leave administrator for FMLA, OFLA, Oregon Paid Leave and Washington Paid Leave.

With support from the HR Manager, coordinates scheduling and handles many of the essential tasks for new employee onboarding, including payroll setup, account creation, screenings, and benefits enrollment.

Manages employment verification for new hires.

Supports the HR Manager in employee offboarding processes, ensuring compliance with HR policies.

Assists the HR Manager with the management of HR policies, documents, procedures, and ensures they are consistently applied and communicated.

Maintains payroll records and other employee information in ICM’s HRIS as needed.

Provides support to recruiting coordination, including interview scheduling and communication with candidates, as needed.

Maintains a high degree of confidentiality and professionalism in handling sensitive employee information.

Performs other duties as assigned.

Qualification

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Payroll processingBenefits administrationPayroll regulations knowledgeHRIS platformsMicrosoft ExcelHuman resources experience

Required

3 or more years of experience in payroll processing, benefits administration, or a similar role

Previous experience in a human resources role

Strong understanding of payroll regulations and tax laws

Knowledge of payroll processing systems and HRIS platforms

Proficiency in Microsoft Office, particularly Excel and Word

Excellent organizational skills and attention to detail

Strong communication and interpersonal skills, with the ability to handle sensitive matters with discretion

Ability to work independently and manage multiple tasks in a fast-paced remote environment

Self-motivated with the ability to take initiative and work effectively in both an independent and collaborative business environment

Excellent relationship management and conflict resolution skills

Demonstrated ability to successfully navigate multifaceted and/or emotionally complex situations

Strong organizational, task prioritization, and delegation skills

Associate’s degree in Accounting, Business Administration, Human Resources or a closely related field; or equivalent combination of education, training, and demonstrated ability to fulfill the responsibilities of the role