Pacifico Energy Group · 2 days ago

Personal Assistant/Executive Assistant

San Juan Capistrano, CA

Full-time

Onsite

Entry Level

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Solar Electric Power Generation

Hiring Manager

Teresa Isensee

Insider Connection @Pacifico Energy Group

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Manage the owner’s calendar, including scheduling meetings, appointments, and travel arrangements

Prepare and organize meeting materials, agendas, and presentations

Coordinate communication and correspondence, including emails, phone calls, and written documents

Conduct research and provide summaries or reports as needed

Assist in the preparation and review of documents, contracts, and agreements

Handle confidential information with the utmost discretion and professionalism

Act as the first point of contact with outside parties, representing the owner in a professional manner

Manage personal errands and tasks, including shopping, reservations, and event planning

Organize parties and events, ensuring all details are meticulously handled

Coordinate household staff and services, ensuring smooth day-to-day operations

Assist with family-related activities and events, maintaining a flexible and responsive approach

Purchase and send gifts on behalf of the owner

Remind the owner of important tasks and deadlines

Sort and respond to mail as needed

Plan and coordinate domestic and international travel for the owner and family members, including flights, accommodations, private plane arrangements, transportation, and itineraries

Ensure all travel plans align with business and personal schedules

Prepare and organize travel documents, including visas, passports, and travel insurance

Assist with scheduling and coordinating children’s activities, appointments, and school events

Maintain an up-to-date family calendar, ensuring all family commitments are met

Communicate with educational institutions, extracurricular activity organizers, and other relevant parties as needed

Provide driving services as required

Assist with organizing and managing the owner’s involvement in charitable activities and events

Qualification

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Microsoft OfficeOrganizationalTime ManagementCommunicationProblem SolvingAdaptabilityProfessionalismInterpersonalFinancial managementInvestment managementFamily office experienceMultilingual abilities