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Company

American Farmland Trust · 2 hours ago

Portfolio Manager

United States

Full-time

Remote

Senior Level, Lead/Staff

$80K/yr - $80K/yr

10+ years exp

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AgricultureNon Profit

Growth Opportunities

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Responsibilities

Advises Division Directors in scoping and evaluating impacts of new funding on existing timelines, staff workloads and other financial parameters to craft long term programmatic strategies.

Serve as a trusted advisor to multiple assigned Divisions on managing their body of work including staff allocations, project/program timelines, and award budgets.

Manage the development of annual work plans, partnering with Division Directors to establish fiscal year deadlines, staff hour allocations and committed outcomes in accordance with award agreement.

Manage the development of annual budgets, partnering with Division Directors to establish fiscal year revenue projections, operating expenses, and associated labor costs in accordance with award agreement.

Manage the allocation of staff hours, partnering with Division Directors to ensure appropriate monthly and annual allocations for each team member to complete work on time, within scope and budget.

Facilitate staff hour allocations with Division Directors to ensure proper distribution of cross-functional expertise while evaluating annual and multi-year commitments within portfolio of projects.

Facilitate Division work plan adjustments with associated Departments to accommodate new work, increase staff capacity and mitigate conflicting priorities.

Support mid-year reforecast process with Finance by incorporating year-to-date actuals data in conjunction with the Divisions revised expenses and revenues for the remaining year; adjusting projections as needed to ensure financials accurately reflect budget, outcomes, and timeline constraints of agreement.

Support internal/external data collection, validation and submission with Development and Finance staff for interval funder reports – i.e., state or federal agencies, foundations, and/or individual donors.

Support Division with contract/subaward development, invoice processing, and spenddown tracking for external entities with Coordinator as appropriate.

Lead monthly financial reviews to track YTD spenddown, identify coding discrepancies, and escalate >10% budget deviations to Finance.

Co-Lead quarterly work plan and financial reviews to establish overall project status, deviations from budget, foreseeable delays and management actions required.

Foster collaboration between Programs and affiliated Divisions to promote cross-functional efficiencies, synergistic outcomes, and operationalize priorities.

Provide cross-functional team support to ensure that programmatic approaches are consistent, including working with Development, Communications, and other teams to improve understanding of operations within the Programs team.

Support Information Technology staff with Customer Relationship Management (CRM) system design, deployment, and continuous maintenance of information related to portfolios.

Collaborate with Finance and Development to drive improvements in budget development, award management practices and reporting procedures.

Design other comprehensive resources, as needed to aid in internal/external completion of Division work plan on time, within scope and budget.

Act as subject matter expert in project management field and provide related input on internal systems, tools, policies and procedures for managing AFT’s award lifecycle.

Participate in weekly PMT meeting to discuss holistic award management approaches, upcoming deadlines, key constraints and/or shared initiatives.

Participate in regularly scheduled meetings with Executive Leadership including AFT’s Chief of Staff, Chief Financial Officer, Vice Presidents of Programs, and others as identified to advise strategic planning across multiple levels of the organization.

Initiate, develop, and improve project management methodologies and resources across the organization.

Build cross-functional staff engagement and promote strategic collaboration to ensure consistent management practices of the award life cycle.

Maintain an advanced level of proficiency with internal project and financial tracking systems, processes, and staff responsibilities.

Support the Project Management Director with hiring and onboarding new PMT staff while fostering a high-performance culture.

Embody a culture of AFT’s commitments to diversity, equity, inclusion, and justice through project assignments and/or engaging with internal affinity groups.

Lead the annual Work Planning and Budgeting process with Finance.

Qualification

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Budget ManagementGrant ManagementProject ManagementMicrosoft ApplicationsAgricultural SystemsPMBOK

Required

History of successful planning and execution for assigned programs/projects on time, within scope and budget.

Experience with federal/non-profit budget management with ability to translate financial concepts to staff at all levels of the organization.

Familiarity with state and federal grant management processes, contracting procedures and compliance, and other contracting or accountability systems required by universities, corporations, or foundation partners.

Timely, effective and responsive verbal, electronic and written interpersonal communication across various platforms.

Ability to effectively listen, respond and motivate internal/external team members to achieve common goal in a highly matrixed and/or remote environment.

Self-driven, organized, systematic problem-solver with strong ability to exercise authority within assigned portfolio.

Proven ability to adapt quickly and support the effective management of conflicting priorities in a rapidly changing environment.

Advanced in using Microsoft applications such as Teams, SharePoint, Outlook, Word, Excel, PowerPoint, and Dynamics in addition to PPM tools.

Experience with agriculture and/or strong desire to learn in support of AFT’s mission to holistically improve agricultural systems.

Master's Degree in Project Management, Business Administration or Environment/Conservation field required.

10+ years’ experience working in a Project Management or Grant Supervisor role.

Preferred

Understanding of PMBOK or similar project methodologies.

Experience with large federal awards and compliance, including USDA’s General Terms and Conditions.

Additional non-profit work experience or professional accomplishments in one or more of the disciplines noted may substitute for any of the above requirements.

Benefits

Medical & Prescription Coverage

Dental Coverage

Vision Coverage

Company Paid Life Insurance & Long-Term Disability (LTD)

Voluntary Life Insurance

Flexible Spending Account (FSA) – Healthcare & Dependent Care

Health Savings Account (HSA)

401(k) with 10% match after six months of employment

Sick Leave: Regular full-time employees accrue 3.5 hours per pay period (13 “sick days” per year).

Vacation Leave: Accrue 15 days during the first year increasing by one day per year to 20 days per year maximum.

Holidays: AFT observes eleven fixed holidays during the year (all offices closed) plus a choice of up to three (depending on hiring month) floating holidays.