City of Boston · 1 day ago

Principal Administrative Analyst

USA

Full-time

Remote

Senior Level, Lead/Staff

5+ years exp

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Responsibilities

Assists directors, program managers, and project managers with overseeing the activities of consultants providing design and construction services for Infrastructure and Design projects, including but not limited to key major projects such as the North Washington Street Bridge, Long Island Bridge, Meridian Street Bridge, Northern Ave Bridge, Cummins Highway, and Rutherford Avenue.

Monitors projects and programs and tracks trends of key performance indicators, including, but not limited to, costs and schedule.

Assists in developing, administering, and tracking capital budgets and/or contracts, including gathering information, monitoring expenditures, and recommending appropriate action regarding budget variances.

Conducts a variety of special projects to improve the efficiency and effectiveness of the Department.

Formulates and conducts financial, administrative, policy, and organizational analyses and research.

Prepares analytical and forecasting reports, provides recommendations, and implements problem-solving strategies.

Recommends strategies for process improvement and prepares justifications for staffing, facilities, equipment, production, and policy.

Prepares confidential documents and maintains corresponding data.

Advises management and staff regarding performance and funding matters related to Major Projects.

Generates correspondence, reports, and presentations.

Coordinates activities between Bridge Program staff and consultants performing duties related to the Owner's Representative services and Construction Management services.

Manages and supervises staff.

Performs related work as required.

Qualification

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Contracts ManagementBudgetingProject ManagementMicrosoft ApplicationsGoogle SuiteMunicipal Budgeting

Required

Applicants must have at least five (5) years of full-time or equivalent part-time administrative, managerial, or professional experience in Office Management, Contracts Management, and business administration.

At least three (3) years of the required experience must have been in a professional capacity, and at least two (2) years must have been in a supervisory, managerial, or administrative capacity.

Proficiency in Microsoft applications and Google Suite.

Ability to exercise good judgment and focus on detail as required by the job.

Preferred

Bachelor Of Arts Degree, Degree in Business Administration, Public Administration, or a related field is strongly preferred.

Excellent communication, organizational, analytical, and presentation skills are strongly preferred.

Knowledge of project management processes related to roadway and bridge design and construction, including the management of consultant contracts, is strongly desired.

Excellent knowledge of Municipal budgeting and financial systems, regulations, and processes is strongly preferred.