L3Harris Technologies · 6 days ago
Program Administrative Assistant
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Business Development
Insider Connection @L3Harris Technologies
Responsibilities
Assist with the preparation of reports, spreadsheets, letters, memoranda, agendas, and schedules; collate and prepare materials for internal and customer meetings
Lead preparation for onsite meetings and catering
Coordinate and track workspace assignments, ensure spaces are prepared for office moves and new hires
Proactively engage client group to ensure upcoming events and priorities are understood
Ensure consistency and collaboration amongst other administrators/teams
Coordinate with security personnel to ensure clearances and facilities are suitable for the meeting purpose
Create/manage Excel spreadsheets, PowerPoint, reports, and action item logs
Maintain calendars; schedule and coordinate meetings, events, interviews, and appointments; reserve conference rooms
Answer a high volume of phone calls, screen and route calls, and assist callers with inquiries
Arrange travel itineraries and assist with timely submission of expense reports
Manage office supply inventory and process office supply orders
Receive/Deliver messages, packages, mail, and paperwork
Maintain the organizational chart and telephone directory for the departments and programs
Accurately document meetings and publish meeting minutes
Process Purchase Orders for contingent workers
Perform other tasks and assignments as needed
Work closely with Security and IT teams to conduct media transfers between different Information Systems (IS)
Process overtime requests for program team members
Qualification
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Required
High School Diploma or equivalent
Minimum of 6 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 2 years of prior related experience
Preferred
Advanced proficiency with Microsoft Office suite of tools including PowerPoint, Word, Excel, Outlook, and SharePoint
Excellent communication skills, strong judgment/problem-solving skills, interpersonal skills, and team collaboration
Well organized, resourceful, multi-tasker, attention to detail, ability to anticipate assistance needs and take initiative
Flexibility in the face of changing priorities and the ability to interact positively with executives, managers, customers, and other administrators
Effectively handle multiple simultaneous projects
Willing to work some occasional extended hours as needed
Previous experience with space planning
Prior experience with Staffing/Workforce Management tools
Company
L3Harris Technologies
L3Harris Technologies is the Trusted Disruptor in the defense industry.
H1B Sponsorship
L3Harris Technologies has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (6)
2022 (3)
2021 (4)
2020 (6)
Funding
Current Stage
Late StageTotal Funding
unknown2016-02-29Acquired· by Albany International ($210M)
Recent News
2024-04-23
2024-04-22
Company data provided by crunchbase