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Pacific Clinics · 2 days ago
Program Assistant
Los Angeles, CA
Full-time
Onsite
Entry Level
$21.92/hr - $21.92/hr
2+ years exp
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Insider Connection @Pacific Clinics
Responsibilities
Answers/screens Program site phones and takes messages for program management as needed.
Maintains proper filing and computer entry of all program site records or other case information/general information. Types and stores all information on computer.
Maintains a sufficient supply of forms and office supplies for site program.
Processes procedures including but not limited to: Utilization Review Tracking, UMDAP, typing general program correspondence, photocopying, distribution of memos, forms, and other general communication items to program staff and interns as directed.
Completes and processes DMH computer reports.
Collects and processes insurance information on all clients based on program’s requirements.
Processes and distributes daily incoming and outgoing clinic mail.
Schedules program/staff and other meetings as directed by Divisional Director or designee. Types information into the computer.
Provides direction and task assignment to General Clerk and/or designated support staff to ensure the timely completion of office assignments.
Assists with front office operations providing backup to all support staff positions as needed. This includes and but is not limited to switchboard, filing, front reception desk activities.
Files items sequentially in client chart according to established filing system accurately and promptly.
Maintains all charts in such a way that authorized staff can easily locate items.
Functions as part of an Agency support services team and provides clerical support coverage at other programs and locations as requested.
Types correspondence and other paperwork as directed by Divisional Director or designee.
Provides secretarial support in management meetings and staff meetings as necessary, (e.g. takes and process minutes).
Interacts with program site managers and provides timely communication of messages, problems and business needs.
Interacts with program managers, therapists, milieu counselors, support staff, and clients, providing timely communication and maintaining an effective working relationship with all staff and clients.
Attends and participates in staff meetings to provide input towards program development and staff training.
Interacts with other internal programs, clinical/support staff and external sources such as school or community personnel as applicable.
Reports to work on time and maintains reliable and regular attendance.
Models Pacific Clinics’ approach, mission and core values in all communication and correspondence.
Communicates effectively in a culturally competent and diverse consumer population and promotes favorable interaction with managers, co-workers and others.
Performs other duties as assigned.
Qualification
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Required
High school diploma with some college preferred.
Minimum two (2) to three (3) years administrative support experience.
Ability to compose and set up correspondence using correct form and grammar.
Knowledge of word processing, Windows, and basic knowledge of general computer equipment (keyboard, monitor and printer features).
A basic understanding of business or public administration principles.
Effective verbal and written communication skills, Bilingual abilities consistent with program/client needs strongly preferred.
Must maintain and valid California Driver’s License and insurability on the Agency’s autoliability insurance policy.
Benefits
Medical
Dental
Vision benefits
Retirement options
Flex Spending
EAP
Company
Pacific Clinics
Pacific Clinics is a community-based mental health and social services agency serving low-income individuals and families.
1,001-5,000 employees
H1B Sponsorship
Pacific Clinics has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2021 (1)
Funding
Current Stage
Late StageLeadership Team
Kris Giordano
Executive Vice President/Chief Administrative Officer
Becky Boone, SHRM-SCP, SPHR, SPHR-CA
Chief Human Resources Officer
Recent News
Globe Newswire
2024-04-25
Larchmont Chronicle
2023-12-25
South Pasadena News
2023-12-25
Company data provided by crunchbase
