RMI · 3 days ago
Program Operations Lead
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Responsibilities
Support and advise the annual budget creation process and Islands Energy Program maintain program budget by reforecasting within Adaptive.
Manage program budget tracking and synthesize insights from budgeting tools to advise program leaders and project managers with data-backed recommendations.
Manage the monitoring project balances and drawdowns according to project funding agreement requirements.
Maintain a high-level view of the funding pipeline and give feedback to leadership on future funding gaps.
Act as a liaison and coordinate with RMI’s FP&A and Development teams to ensure program budgets and pipelines are accurate, correct budget templates and rates are used in proposals.
Partner with RMI’s People team with facilitating the hiring process, including coordinating job postings, resume reviews, and sometimes interviews.
Partner with program team and People team to facilitate new hire onboarding.
Support team members in participating in relevant trainings and utilizing their learning and development budgets.
Facilitate team events and retreats.
Plan, organize, and execute internal program-related events.
Manage invoices, current contracts, creation of new contracts and relationships with current and future program contractors, including in-country team members.
Work with the PA to submit vendor bills correctly and in a timely manner.
Facilitate and advise Islands project staff on procurement processes with the support from RMI’s procurement office.
Monitor team members utilization in project management software and advise project managers and program leaders on capacity.
Maintain project structures (including budget and project-specific data) and create new projects when needed in project management software.
Provide consultative support to Project Managers in reviewing and approving timesheets and expense reports for the program.
Maintain the program’s SharePoint homepages and file structure.
Track RMI-standard performance indicators and compile useful summaries for program leadership.
Partner with Cross-functional departments and program leaders on the implementation of RMI-wide system and process improvements.
Serve as liaison between Islands and RMI’s cross-functional departments, with a focus on efficiency and effectiveness.
Support Metrics & Evaluation, corporate engagement, and equity leads in developing templates, processes, and SharePoint structures.
Facilitate internal coordination with other programs and operations on shared resources, providing frequent updates to leadership.
Drive intra-institute coordination efforts in partnership with the Monitoring, Learning, and Evaluation Manager and the Program Managing Director, proactively making recommendations on best practices and procedures.
Qualification
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Required
5 years of progressively responsible administrative, finance, operations, project management or related experience
Experience working globally, across time zones and with international stakeholders
Bachelor's degree from an accredited college or university, or an equivalent combination of education and experience
Proven organization skills and flexibility when it comes to balancing priorities
Strong team and interpersonal skills and the ability to work independently
Proficient budgeting, finance, and project management skills
Ability to effectively multitask and navigate ambiguity
Strong verbal and written communications skills
Experience working with complex budgets and funders
Ability to manage stakeholder relationships
Demonstrable problem-solving skills
Good judgment and strong decision-making ability
Attention to detail and exceptional accuracy
Grant and proposal writing and management
Benefits
Medical, Dental, Vision Insurance
403b Retirement Options (5% match immediately)
Generous PTO
Learning & Development opportunities
Parental leave
Life, AD&D, Short Term and Long-Term Disability
Commuter and Wellness Benefits
Company
RMI
RMI is an independent nonprofit founded in 1982 that transforms global energy systems through market-driven solutions to align with a 1.5°C future and secure a clean, prosperous, zero-carbon future for all.
H1B Sponsorship
RMI has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (24)
2022 (35)
2021 (37)
2020 (15)
Funding
Current Stage
Growth StageTotal Funding
$4.4MKey Investors
US Department of Energy
2022-03-14Grant· $4.4M
Recent News
2022-03-15
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