Tremco CPG Inc. · 4 hours ago
Project Administrator
Beachwood, OH
Full-time
Remote
Mid Level
4+ years exp
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Responsibilities
Managing contractor payables
Handling customer billings and receivables
Ensuring compliance with standards and policies
Applying book pricing and WTI documentation policies
Overseeing commission and discounting policies
Processing change orders
Document management
Financial data entry
Coordinating communications with Field Resources and Customers as required
Validating, organizing, and ensuring compliance for all project documentation and financial processes
Confirming all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy
Completing checklists to ensure data accuracy and completeness
Managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation
Facilitating and managing compliance submissions as needed
Dispatching service orders to WTI Technicians
Providing WTI Superintendents with essential service orders and field report links to streamline daily reporting
Maintaining a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights
Coordinating with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations
Tracking time and expenses
Managing payables over 30 days
Monitoring plan versus actual costs
Verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved
Ensuring costs align with budget expectations
Validating all projects older than 90 days
Preparing customer invoices with accuracy and timeliness
Adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements
Understanding and applying WTI’s commission and discount policies when processing invoices across both General Contracting and General Services
Reviewing projects for job closeout audits
Updating planned versus actual costs
Completing a job closing checklist for final approval
Ensuring that WTI’s policies and procedures are followed precisely
Maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end
Supporting accurate project execution and reporting
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur
Hours to Day Conversions
Calculating Market Price
Weekly backlog meetings
Review and resolve customer disputes
Manage tech service expenses
Assist with travel and hotel arrangements for maintenance and repair routes
Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation
Coordinate material orders
Review and process Readsoft workflow items
Monitor daily, weekly and monthly reports
Customer/Vendor Billing Portals
Bi-weekly Project Review Meetings
Payment Reconciliation
Report low margin jobs
Facilitate effective communication
Process Implementation Reviews
Assist in the preparation of project presentations, reports, and other project-related materials
Problem Solving
Conflict Management
Escalation of concerns and issues
Archive Project files as necessary
Participate in special projects when necessary
Qualification
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Required
Business Management/Administration or equivalent combination of education and experience.
4-7 years related experience and/or training.
Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage.
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently.
Keeping records, documents, and project files organized and easily accessible.
Excellent written and verbal communication skills to interact with team members, stakeholders, and clients.
Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint).
Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed.
Ability to think critically and adapt to changing project conditions.
Understanding of project budgets, cost tracking, and financial reporting.
Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports.
Strong time management skills to handle project deadlines and ensure timely task completion.
Ability to manage time effectively in a fast-paced environment.
Ability to work well with a diverse group of people, from team members to external vendors.
Skill in fostering a collaborative, respectful work environment.
Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress.
Ability to resolve conflicts and keep the team working toward common goals.
Handling disputes diplomatically and maintaining positive relationships among project team members.
Knowledge of State prevailing wage, DB and SCA.
Company
Tremco CPG Inc.
Tremco CPG is a manufacturer of roofing materials and services, construction sealants, glazing and gaskets, waterproofing systems, concrete admixtures and sealers, grouts and mortars, fire stopping systems and a host of custom designed products, programs and services dedicated to the worldwide construction and maintenance.
5,001-10,000 employees
Funding
Current Stage
Late StageLeadership Team
Josh Frailey, MHRLR, PHR
HR Business Partner
Kathryn Veney
Sr. HR Business Partner
Company data provided by crunchbase
