Wohlsen Construction Company · 2 days ago

Project Assistant

Wilmington, DE

Full-time

Onsite

Senior Level

5+ years exp

Wonder how qualified you are to the job?

Maximize your interview chances

Real Estate

Insider Connection @Wohlsen Construction Company

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Process project related documents i.e., contracts, change orders, RFIs, AIAs, minutes, close-out documentation, archiving, etc. Process correspondence, letters, and reports.

Assist Project Manager on bid days.

Contact external partners to obtain correct complete required paperwork.

Handle accounting elements of the Project including processing invoices, join checks, stored materials or assigning phase.

Set-up and maintain manual and electronic filing systems per Wohlsen standards.

Answer phones, take messages, schedule appointments.

Organize and direct Project Team on routine tasks and general information.

Schedule and organize time, i.e., setting priorities.

Work with others in a team environment to accomplish the task at hand.

Good communication skills, including written, verbal, and electronic. Pleasant telephone manner.

Order and maintain office supplies and equipment. Distribute supplies when delivered.

Sort, and distribute incoming and outgoing materials.

Replenish postage meter. Coordinate distribution services (FedEX, UPS, etc.).

Coordinate with building security firm to establish safety measures.

Greet visitors to office and notify appropriate staff of visitor’s presence and cover switchboard, as needed.

Occasional travel to a job site or other Wohlsen office is required, including transporting of items between offices.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Microsoft OfficeOffice Equipment OperationASTABluebeamDocuSignCMIC

Required

High school graduate/GED or equivalent work experience.

Minimum of five years’ experience in a technical office environment.

Proficient with Microsoft Office software systems Word, Excel, Outlook, and PowerPoint.

Capable to work computer, keyboard, and mouse, operate printer, fax machine, copy machine and scanner. Ability to operate basic office equipment like phone and calculator.