28 applicants

Company

American Farmland Trust · 4 hours ago

Project Manager

United States

Full-time

Remote

Mid, Senior Level

$80K/yr - $80K/yr

6+ years exp

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AgricultureNon Profit

Growth Opportunities

No H1B

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Responsibilities

Attend Grant Award Kickoff meeting with Development to properly transition proposal resources, internal IDs, and funder requirements once award is secured.

Advises Division Director(s) in scoping and evaluating impacts of new funding on existing timelines, staff workloads and other financial parameters to craft long term project strategies.

Complete Project Charter and exercise full delegation of authority from Division Director to lead projects of high complexity.

Develop annual work plan for project that establishes fiscal year deadlines, staff hour allocations and committed outcomes in accordance with award agreement.

Develop annual budget for project that establishes fiscal year revenue projections, operating expenses, and associated labor costs in accordance with award agreement.

Implement communication platform guidelines and SharePoint file structure to ensure effective team collaboration.

Establish and maintain Work Breakdown Structure (WBS) that outlines tasks, schedules and team member assignments for identified components throughout lifecycle of award.

Lead Project Kickoff meeting to introduce internal/external team members, present overview of committed outcomes, funder reporting requirements, and project resources.

Lead monthly financial reviews to track YTD spenddown, identify coding discrepancies, and escalate >10% budget deviations to Finance.

Co-Lead quarterly work plan and financial reviews to establish overall project status, deviations from budget, foreseeable delays and management actions required.

Facilitate internal/external data collection, validation and submission with Development and Finance staff for interval funder reports – i.e., state or federal agencies, foundations, and/or individual donors.

Support Division with collection of relevant project metrics for Executive Bullet, Board Book and/or other reporting purposes upon request.

Support Division with contract/subaward development, invoice processing, and spenddown tracking for external entities with Coordinator as appropriate.

Monitor and control scope creep, anticipated risks, lessons learned, and issues log to ensure timely escalation as required.

Lead regular team meetings, with structured agendas, to evaluate progress, discuss requirements for upcoming tasks, and/or follow up on action items as appropriate.

Lead Stakeholder and/or Advisory Committee identification efforts.

Identify project tracking system to effectively manage internal/external timelines and responsibilities.

Foster synergy across project component teams to further identify areas of opportunity and/or required support.

Support Information Technology staff with Customer Relationship Management (CRM) system design, deployment, and continuous maintenance of information related to project.

Design other comprehensive resources, as needed to aid in internal/external completion of assigned tasks on time, within scope and budget.

Act as subject matter expert in project management field and provide related input on internal systems, tools, policies and procedures for managing AFT’s award lifecycle.

Participate in weekly PMT meeting to discuss holistic award management approaches, upcoming deadlines, key constraints and/or shared initiatives.

Participate in regularly scheduled meetings with Executive Leadership including AFT’s Chief of Staff, Chief Financial Officer, Vice Presidents of Programs, and others as identified to advise strategic planning across multiple levels of the organization.

Initiate, develop, and improve project management methodologies and resources across the organization.

Build cross-functional staff engagement and promote strategic collaboration to ensure consistent management practices of the award life cycle.

Maintain an advanced level of proficiency with internal project and financial tracking systems, processes, and staff responsibilities.

Support the Project Management Director with hiring and onboarding new PMT staff while fostering a high-performance culture.

Embody a culture of AFT’s commitments to diversity, equity, inclusion, and justice through project assignments and/or engaging with internal affinity groups.

Lead the annual Work Planning and Budgeting process with Finance.

Qualification

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Federal Budget ManagementGrant ManagementProject ManagementMicrosoft ApplicationsAgriculture ExperiencePMBOK Knowledge

Required

History of successful planning and execution for assigned projects on time, within scope and budget.

Experience with federal/non-profit budget management with ability to translate financial concepts to staff at all levels of the organization.

Familiarity with state and federal grant management processes, contracting procedures and compliance, and other contracting or accountability systems required by universities, corporations, or foundation partners.

Timely, effective and responsive verbal, electronic and written interpersonal communication across various platforms.

Ability to effectively listen, respond and motivate internal/external team members to achieve common goal in a highly matrixed and/or remote environment.

Self-driven, organized, systematic problem-solver with strong ability to exercise authority within assigned project.

Proven ability to adapt quickly and support the effective management of conflicting priorities in a rapidly changing environment.

Proficient in using Microsoft applications such as Teams, SharePoint, Outlook, Word, Excel, PowerPoint, and Dynamics in addition to PPM tools.

Experience with agriculture and/or strong desire to learn in support of AFT’s mission to holistically improve agricultural systems.

Master’s Degree in Project Management, Business Administration or Environment/Conservation field required.

6+ years’ experience working in a Project Management or Grant Supervisor role.

Additional non-profit work experience or professional accomplishments in one or more of the disciplines noted may substitute for any of the above requirements.

Preferred

Understanding of PMBOK or similar project methodologies

Experience with large federal awards and compliance, including USDA’s General Terms and Conditions

Benefits

Medical & Prescription Coverage

Dental Coverage

Vision Coverage

Company Paid Life Insurance & Long-Term Disability (LTD)

Voluntary Life Insurance

Flexible Spending Account (FSA) – Healthcare & Dependent Care

Health Savings Account (HSA)

401(k) with 10% match after six months of employment

Sick Leave: Regular full-time employees accrue 3.5 hours per pay period (13 “sick days” per year).

Vacation Leave: Accrue 15 days during the first year increasing by one day per year to 20 days per year maximum.

Holidays: AFT observes eleven fixed holidays during the year (all offices closed) plus a choice of up to three (depending on hiring month) floating holidays.