Hanson Professional Services Inc. · 20 hours ago

Proposal Coordinator

Springfield, IL

Full-time

Remote

Mid Level

3+ years exp

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Responsibilities

Facilitate proposal and/or prequalification kick-off meetings, define expectations, assign responsibilities, and manage adherence to proposal schedules; Lead the team in developing visual and written content for proposals; Draft/edit proposal narrative, ensure adherence to brand standards and procurement requirements, and organize proposals clearly and concisely; Schedule and facilitate proposal review meetings.

Develop, update, and maintain market-specific content, including project information and staff experience, using internal programs including, but not limited to, Adobe Design Suite, CRM and digital asset databases, and others as required.

Assist in developing and managing the opportunity pipeline; Qualify potential opportunities to align with organizational goals.

Participate in post-proposal debriefs to analyze strengths, weaknesses, and areas for improvement.

Assist in developing dynamic and client-focused interview presentations.

Track and maintain government vendor and client prequalification schedules and processes for engineering services.

Facilitate team discussions to develop winning strategies at both project and market levels; Participate in market-focused activities to support business development functions.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Proposal ManagementAdobe InDesignAdobe Acrobat ProProject ManagementMicrosoft Office SuiteProposal Database SoftwareA/E/C Industry ExperienceRFQ/RFP UnderstandingContent DevelopmentClient-Focused PresentationsCollaboration SkillsEffective Decision-Making

Required

Bachelor's degree in marketing, business, communications, journalism, or equivalent combination of education and experience.

Minimum 3+ years of experience in the planning, preparation, and development of proposals in the A/E/C industry and qualifications packages for local, regional, national, and agency government clients, and as needed for other markets.

Ability to understand and adhere to RFQ/RFP submission requirements and deadlines.

Experience with Adobe programs including InDesign and Adobe Acrobat Pro.

Intermediate to expert skills in Microsoft Office Suite.

Excellent written and spoken communication skills to convey ideas clearly and effectively.

Strong collaboration skills, coupled with the ability to actively listen, to foster a positive and productive team environment.

Organizational conceptual thinking to understand the broader picture and aligning tasks with overall organizational goals.

Being a positive and reliable team player is fundamental, contributing to team morale and creating a supportive working atmosphere.

Effective decision-making skills with the ability to analyze situations, weigh options, and make informed decisions efficiently.

Strong project management skills to encompass planning, organizing, and overseeing tasks to achieve specific goals.

The ability to manage, organize, and prioritize project assignments to meet competing deadlines ensures tasks are completed on time without compromising quality.