Be an early applicantLess than 25 applicants

Company

Original Job Post

Gillette Children's · 2 days ago

Provider Administrative Assistant

St Paul, MN

Full-time

Onsite

Entry Level

$21.53/hr - $33.31/hr

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Health CareHospital

Hiring Manager

Amanda Jackson, CPCS, CPRP

Insider Connection @Gillette Children's

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Responsibilities

Provides administrative support and office coordination to assigned provider(s) to maintain smooth operations and maximize departmental efficiency and effectiveness.

Coordinates all provider’s time and responsibilities to ensure their time is used most efficiently while maintaining top priorities.

Facilitates a variety of communications, including phone calls and correspondence to patients, families, and other providers to assure that internal and external information is appropriately and promptly handled.

Coordinates and executes various projects as requested independently.

Fulfills specialty-specific duties (Pediatrics):

Approves overbook appointments.

Prepares records for provider review (Rheumatology).

Coordinates Pediatrics and Med/Peds residency programs (including onboarding, training, lectures, schedules, etc.); assists with multi-disciplinary learner requests as requested.

Qualification

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Office experienceSecretarial/administrative courseComputer skillsWordInternet & intranet experienceEmail experienceMicrosoft outlookTyping speed 45 wpmPunctuationGrammarProofreadingSolid communicationEffective communication toolsAddressing customer concernsCopy machines operationFax machines operationMulti-line telephone systems operationMedical terminologyProblem solving communication work with variety of work stylesInitiativeMaintaining confidentialityAttention to detailOrganizational skillsTime managementIndependent workload organizationSetting prioritiesAdministrative CertificationMicrosoft Certification

Required

Previous office experience or graduation from a secretarial/administrative course

Computer skills:

- Basic skills in Word

- Internet & Intranet experience and E-mail experience, preferably using Microsoft Outlook

Typing speed of 45 WPM

Excellent punctuation, grammar and proofreading skills

Solid communication skills; speaks, listens, and writes in a clear, thorough and timely manner while using effective communication tools and techniques

Ability to work successfully with a variety of work styles

Initiative and the ability to anticipate needs

Ability to maintain a high level of confidentiality

Strong attention to detail

Strong organizational and time management skills, including the ability to independently organize workload and set priorities

Ability to problem solve and address customer concerns independently

Experience operating copy machines, fax machines, and multi-line telephone systems

Knowledge of basic medical terminology