68 applicants

Company

Original Job Post

Jazz Pharmaceuticals · 1 week ago

R&D Executive Assistant

Harrisburg, PA

Contract

Onsite

Senior Level

10+ years exp

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BiotechnologyHealth Care

H1B Sponsorship

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Responsibilities

Handle confidential and non-routine information for the individual/s supported as well as light touch support for the Leadership Team

Proactively schedule, organize and maintain activities such as professional calendar management, meetings, travel arrangements and itineraries

Partner with other members of the R&D Business Support Team and the R&D Business Strategy & Operations Office to ensure flow of communications from R&D Leadership to staff in various departments and be on site to provide support when needed

Partner with procurement coordinators to prepare and manage contracts, purchase requisitions, purchase orders, check requests, and invoice transmittal and approval in accordance with applicable company policies and procedures.

Prepare and submit expense reports in Concur

Maintain organizational charts and email distribution lists

Greet visitors; escort per visitor schedule during visits ensuring visitor is always with a Jazz employee including interview candidates

Partner with the other Jazz admins across the multiple sites to deliver consistent administrative support globally and participation in Administration Excellence meetings and initiatives

May provide assistance on R&D projects, including arranging project team meetings, preparing agendas and meeting minutes

Support change management at the department level through material and communication preparation

Management and/or coordination of projects as assigned (e.g., employee engagement, large internal conferences, off-site meetings, etc.)

Serve as a positive and supportive presence on-site and virtually to support organizational and department interactions and collaborations

Responsibilities may require a work schedule that may include working outside of “normal” work hours, to meet business demands.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Executive leaders supportBiotechPharmaceuticalsInternational organizationMicrosoft WordExcelPowerPointVisioMS TeamsZoomConcurWork qualityWork under little directionPeersBusiness apparelProblem-solving interpersonalFacilitationOrganizedReliablePrioritizeMulti-taskCollaborative relationshipsInitiativeAnticipate needsFlexibilityAccuracyConfidentialityDiscretionProfessionalism

Required

Minimum of ten years professional experience in an administrative role in support of one or more executive leaders in a dynamic, fast-paced environment, preferably in a biotech or pharmaceuticals company

Experience working in an international organization is required

Proven proficiency in Microsoft Word, Excel, PowerPoint, Visio, MS Teams, and Zoom is required as well as knowledge of Concur

Effective written and oral communication skills, strong interpersonal skills, problem-solving, and facilitation skills are a necessity

Completes work with high quality and excellent attention to detail; is organized and reliable

Must be able to prioritize, multi-task, work effectively with little or no direction, and build collaborative relationships with management, partners, and peers

Must demonstrate ability to take initiative, anticipate needs and manage shifting priorities with flexibility and accuracy

Expected to strictly maintain confidentiality and exhibit discretion and professionalism in all activities

Business apparel may be required based on occasional public contact

HS Diploma is required

Preferred

College-level course work or degree in Business Administration is preferred

Benefits

Business apparel may be required based on occasional public contact

Company

Jazz Pharmaceuticals

Glassdoor

3.2

Jazz Pharmaceuticals is a specialty pharmaceutical company that identifies, develops and commercializes innovative treatments.

Founded in 2003

Palo Alto, California, USA

1,001-5,000 employees

https://www.jazzpharma.com/

H1B Sponsorship

Jazz Pharmaceuticals has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (18)

2022 (26)

2021 (28)

2020 (36)