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Company

Original Job Post

Communication Technology Services (CTS) · 2 days ago

Receptionist/Administrative Assistant

Phoenix, AZ

Full-time

Onsite

Entry Level

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Responsibilities

Greeting and welcoming guests with a positive and professional attitude.

Answering incoming phone calls and directing inquiries to the appropriate department.

Issuing badges to employees and visitors and maintaining check in/out logs

Ensuring the office is well-presented for guests and anticipating the needs of the individual guests and visitors including decorations and seasonal displays.

Stocking and organizing the conference room for meetings and events.

Managing scheduling and check-in for conference room reservations.

Ordering lunches and setting up meals for guests and events

Managing the monthly celebration and Employee of the Month programs.

Maintaining inventory of office supplies and restocking as needed, including purchasing from additional suppliers.

Coordinate/Manage the Event Committee for team building events with Operations Manager

Auditing weekly timesheets and validating job numbers

Coordinate with various suppliers and vendors

Accepting deliveries

Tracking employee PTO (Paid Time Off) and maintaining accurate records.

Prepare reports and tracking tools for specific data queries.

Back up the Operations Assistant

Assist Operations Manager with additional administrative tasks as needed.

Qualification

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Microsoft OfficeOffice equipmentBackground checkComputer skillsMS WordExcelPowerPointCommunicationInterpersonalOrganizationalAttention to detailPositive attitudeProfessional demeanorCustomer serviceInventory ManagementOrganization

Required

Excellent communication and interpersonal skills.

Strong organizational abilities and attention to detail.

Proficiency in Microsoft Office Suite and basic office equipment.

Ability to multitask and prioritize tasks effectively.

A positive and professional demeanor with a commitment to providing outstanding customer service.

High School Diploma, Associate or Bachelor’s degree preferred.

Must pass background check.

Strong computer skills, including proficiency with MS Word, Excel & PowerPoint and Email.

Can do/ will do attitude & ability to multi-task.

Excellent verbal and written communication skills.

Preferred

Previous experience in a receptionist or administrative role preferred.

Familiarity with inventory management systems is a plus.

Company

Communication Technology Services (CTS)

CTS provides custom, carrier-grade, in-building and campus connectivity solutions for enterprises and mobile network operators, solving and managing the most complex networking challenges.

Founded in 1990