51 applicants
U.S. Soccer Federation · 2 days ago
Receptionist/Office Assistant
Chicago, IL
Full-time
Onsite
Entry Level
1+ years exp
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Insider Connection @U.S. Soccer Federation
Responsibilities
Oversee coverage for front desk at all times during regular work hours
Greet and welcome guests when they arrive at the office
Answer, screen, and forward incoming phone calls
Connect or direct visitors and callers to the appropriate person and/or office
Provide basic and accurate information in-person and via phone/email such as company address, directions to the company location, company website and other related information
Assist with opening and closing office procedures
Maintain a tidy and organized reception area
Support and oversee conference room bookings for meetings and events in the Chicago office
Provide event planning support for year-round employee engagement related events such as contracting, scheduling, and coordinating with employees (watch parties, holiday parties etc.)
Support set up for the biweekly All-Staff meeting
Organize and coordinate office happy hours
Coordinate weekly lunch order for the staff in the Chicago office
Facilitate and intercept ad hoc catering orders for meetings in the Chicago office
Serve as main point of contact with the building and security and send building communication updates to employees
Manage the organization of storage areas
Receive and/or distribute daily mail and deliveries including UPS packages, FedEx pickups, and FIFA documents
Keep track of incoming and outgoing deliveries
Manage and facilitate Executive Leadership Team shipping needs
Order, receive, stock and/or distribute basic office and mail supplies
Support recruiting needs through candidate scheduling visits, interviews, travel and accommodations
Support HR in new hire onboarding
Perform other clerical duties such as filing, photocopying, faxing, transcribing, filing, ordering business cards and collating (e.g., Accounts Payable mailers, holiday card mailers)
Consistent and timely processing of invoices (Chrome River)
Manage Executive gifting inventory
Coordinate and distribute organization wide holiday cards
Consistent and timely correspondence with multiple Outlook inboxes
Other duties and projects as assigned
Qualification
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Required
Bachelor’s degree required
1-3 years of customer service, administrative assistant, or reception experience preferred
Display a positive attitude and interpersonal skills
Strong attention to detail and problem-solving skills
Ability to handle multiple tasks at one time
Professionalism and the ability to maintain confidentiality
Experience with Microsoft Office (Excel/Outlook) and Adobe
Benefits
Professional development opportunities
Casual work environment
Comprehensive compensation package
Company
U.S. Soccer Federation
As the governing body of soccer in all its forms in the United States, U.S.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Cindy Cone
President
Company data provided by crunchbase
