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Company

Original Job Post

Black & Veatch · 2 days ago

Regional Office Coordinator

Arlington, VA

Contract

Onsite

Mid, Senior Level

$23.75/hr - $31.66/hr

5+ years exp

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Responsibilities

To provide project and administrative support for a typically smaller office, under general supervision.

Responsible for a wide variety of duties and tasks to ensure smooth daily office operations, and is the main liaison between corporate and regional offices for many functions, such as Human Resources and Accounting.

Responsibilities are non-routine, requiring frequent independent judgment.

Needs thorough knowledge of regional operation’s policies and procedures, as well as general knowledge of company policies and processes.

Has frequent contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

Orders office supplies.

Answer phones.

Handles incoming and outgoing mail (Shipments, paper and electronic).

Completes filing activities. Assists with project correspondence and proposals. Coordinates payment of material and supply invoices.

Conducts remote new employee orientation in the office. Coordinates Human Resource-related activities (I-9 Verifications, new hire paperwork etc).

Maintains regional and management calendars.

Provides proofreading and editing correspondence and reports. Composes routine or complex documents.

Creates presentations and spreadsheets.

Provides input regarding day-to-day office

Building Service Liaison

Front Desk reception/access control and greets visitors in the office.

Acts as liaison with landlord in leased/rented offices

Coordinate with professionals in other offices for events, training and other activities

Coordination of events in DC including travel arrangements, materials, event plan, etc…it is really a coordination/scheduling effort.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Technical Editing/ProofreadingMicrosoft WordMicrosoft ExcelElectronic File Storage SystemFinancial Information SystemsProject Management SystemsTime Reporting Systems Budget ProcessTime Reporting Policies & ProceduresExpense Reporting Policies & ProceduresRegional Administrative Policies & ProceduresDivision Project Policies & ProceduresProblem SolvingMulti-taskingHuman RelationsMicrosoft SuiteWord ProcessingSpreadsheet Skills

Required

High School Diploma or equivalent required

Technical editing/Proofreading

Microsoft Word Advanced

Microsoft Excel Advanced

Electronic file storage system Intermediate

Financial Information Systems Basic

Project Management Systems Intermediate

Time Reporting Systems Information System Intermediate

Knowledge of budget process and tools Intermediate

Multi-tasking ability (Prioritize, Organize, and Schedule Work) Advanced

Problem Solving (Identify, Analyze, Research, Evaluate, and Resolve) Advanced

Human Relations Skills (Written, Verbal, and Client Service) Intermediate

Time Reporting Policies & Procedures Intermediate

Expense Reporting Policies & Procedures Intermediate

Regional Administrative Policies & Procedures Intermediate

Division Project Policies & Procedures Basic

Preferred

5+ years relevant experience preferred

Advanced skills in Microsoft Suite with an emphasis on Word and Excel

High School Diploma or equivalent preferred

Basic word processing and spreadsheet skills needed

Benefits

Medical

Dental

Vision

401K

Company

Black & Veatch

Glassdoor

3.7

Black & Veatch is an engineering, consulting, and construction company.

Founded in 1915

Overland Park, Kansas, USA

10,001+ employees

http://bv.com/Home

H1B Sponsorship

Black & Veatch has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (79)

2022 (131)

2021 (102)

2020 (94)