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Company

Original Job Post

myGwork - LGBTQ+ Business Community · 2 days ago

Relocation Project Manager

Oakland, CA

Full-time

Onsite

Entry, Mid Level

5+ years exp

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Responsibilities

Manage all relocation activities on account or for specific projects; incorporating and creating “best practices” as possible

Ensure all relocation activities are performed in a manner consistent with documented processes and in accordance with the client's and JLL's policies and procedures

Conduct space audits as needed and relevant for projects

Decommissioning sites as requests are identified

Provide a single point of contact for all relocation project activities for client, regularly update client with updates to scope, schedule, and budget as necessary

Hold project meetings and participate in planning meetings hosted by the client, Occupancy Planning, and other key stakeholders to ensure seamless communication and project delivery

Facilitate and document project meetings with internal staff and key stakeholders to ensure responsibilities are communicated and understood by all concerned.

Develop and implement relocation project plan and budget through collaboration with the facility manager, project manager and construction manager

Procure and manage move labor, including vendor/contractor RFP, bidding process, evaluate proposals and recommend selection of vendor/contractor

Manage supporting suppliers (technology, furniture, etc.)

Perform data input into the CAFM system to maintain occupancy information

Familiarity with basic project management processes (project life cycle) and knowledge of MS Project and Excel

Develop and deliver required project specific reporting, and BI surveys Coordinate schedule, budget and scope as necessary with various service providers (IT, VTS, Construction and Associate Relocations and Furniture Installation contractor, etc.)

Determine the pricing for any non-baseline work requested (i.e. construction-related needs, furniture reconfigurations, people relocations that exceed baseline parameters, etc.)

Provide move signage, general move directions, and be present on campus or at the move site, available to answer questions, organize move orientations, and resolve post-move issues.

Work with other members of the occupancy planning team to ensure cross campus/portfolio strategy plans are developed, reviewed and approved by facility management teams on site

Coordinate work order and small project execution with installers/trades, including but not limited to furniture reconfigurations and space enhancements

Project confidence and reinforce client trust in the skills and knowledge of the team

Maintain an understanding of concerns and challenges facing the client and end-user and assist in reducing stress level caused by change and upcoming relocation

Work independently; anticipate upcoming required project tasks and initiate activities for self and others

Lead and/or contribute in an internal activity or group focused on improvement of specialty skill or knowledge

Guide JLL Relocation project team with constructive feedback on project deliverables

Exhibit enthusiasm and positive attitude with clients and peers

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Project ManagementBudget ManagementVendor ManagementData EntryMS ProjectMS ExcelCAFM SystemBusiness IntelligenceCross-functional CollaborationClient Relationship ManagementStakeholder EngagementStrategic PlanningProcess ImprovementProblem-SolvingCommunicationTeamworkLeadershipAdaptability

Required

Manage all relocation activities on account or for specific projects; incorporating and creating 'best practices' as possible

Ensure all relocation activities are performed in a manner consistent with documented processes and in accordance with the client's and JLL's policies and procedures

Conduct space audits as needed and relevant for projects

Decommissioning sites as requests are identified

Provide a single point of contact for all relocation project activities for client, regularly update client with updates to scope, schedule, and budget as necessary

Hold project meetings and participate in planning meetings hosted by the client, Occupancy Planning, and other key stakeholders to ensure seamless communication and project delivery

Facilitate and document project meetings with internal staff and key stakeholders to ensure responsibilities are communicated and understood by all concerned

Develop and implement relocation project plan and budget through collaboration with the facility manager, project manager, and construction manager

Procure and manage move labor, including vendor/contractor RFP, bidding process, evaluate proposals and recommend selection of vendor/contractor

Manage supporting suppliers (technology, furniture, etc.)

Perform data input into the CAFM system to maintain occupancy information

Familiarity with basic project management processes (project life cycle) and knowledge of MS Project and Excel

Develop and deliver required project-specific reporting, and BI surveys Coordinate schedule, budget, and scope as necessary with various service providers (IT, VTS, Construction and Associate Relocations and Furniture Installation contractor, etc.)

Determine the pricing for any non-baseline work requested (i.e. construction-related needs, furniture reconfigurations, people relocations that exceed baseline parameters, etc.)

Provide move signage, general move directions, and be present on campus or at the move site, available to answer questions, organize move orientations, and resolve post-move issues

Work with other members of the occupancy planning team to ensure cross-campus/portfolio strategy plans are developed, reviewed, and approved by facility management teams on site

Coordinate work order and small project execution with installers/trades, including but not limited to furniture reconfigurations and space enhancements

Project confidence and reinforce client trust in the skills and knowledge of the team

Maintain an understanding of concerns and challenges facing the client and end-user and assist in reducing stress level caused by change and upcoming relocation

Work independently; anticipate upcoming required project tasks and initiate activities for self and others

Lead and/or contribute in an internal activity or group focused on improvement of specialty skill or knowledge

Guide JLL Relocation project team with constructive feedback on project deliverables

Exhibit enthusiasm and positive attitude with clients and peers