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Company

Original Job Post

CoolSys - Refrigeration and HVAC Systems · 2 days ago

Representative 1, Accounts Receivable

Phoenix, AZ

Full-time

Onsite

Entry Level

1+ years exp

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Heating Ventilation and Air Conditioning (HVAC)Industrial Engineering

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Responsibilities

Reconciles invoices against Purchase Orders and receipt of goods, as well as reconciling expense invoices to accounts and cost center by analyzing services rendered

Pays vendors by monitoring discount opportunities, scheduling and preparing checks, resolving purchase order, contract invoice, or payment discrepancies and documentation, insuring credit is received for outstanding memos, for returns or billing issues

Maintaining historical data and records

Verifies vendor accounts by reconciling monthly statements and related transactions

Reports sales taxes by calculating requirements on paid invoices

Prepares accrual for finance at month end

Preparing analyses of accounts and producing monthly reports

Match, batch & code invoices for daily data entry.

Process all accounts payable invoices into the accounting system.

Maintain basic knowledge of general ledger accounts with the ability to identify incorrect coding.

Follow up on inquiries, issues, and outstanding invoices using effective communication

Set-up new vendors, help maintain vendor files and reconcile vendor statements and ensuring proper documentation is received and scanned into the system.

Research invoices, both paid and unpaid, as needed including cleared check inquiries and voiding of checks.

Check invoices for proper sales and use tax and make appropriate adjustments. Assist branches with general AP issues as needed.

Process invoices accurately with proper PO documentation and approval.

Research and clear Match Exceptions and Holdouts

Research and resolve receiving discrepancies with invoices

Respond to vendor inquiries in a timely fashion

Communicate with the appropriate department to resolve any issues involving invoice discrepancies.

Ensure compliance with Company policy while carrying out daily processes and controls, accurately and on time

Support travel and expense system

Perform other duties as requested

Qualification

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AP processesData entryCompany policiesAccounting principles10 KeyMicrosoft OfficeProblem solvingCommunicationCustomer serviceTeamworkDetail orientedProactiveStress managementInitiativeProfessionalismAccountingFinance

Required

Strong understanding of AP processes required

Accurate data entry skills

Highly organized and attentive to detail

Good communication skills must be able to articulate details of what is needed

Must be able to maintain good vendor relationships

Ability to understand and follow all company policies and procedures and all applicable State and Federal laws

Strong customer service skills

Familiarity with and adherence to standard accounting principles and controls

Ability to use a 10 Key computer board

Prioritize and maintain organization of high-volume workload

Someone who can handle stress and high work volumes quickly with minimal errors (high volume data entry)

Proactive problem solver who works well with team and is solution-oriented

1-3 years professional experience in Accounts Payable

Proficient with Microsoft Office Suite including Excel, Outlook, and Word

Ability to learn quickly and work in a fast-paced environment

Detail oriented and thorough

Excellent oral and written communication skills

High level of initiative and professionalism

Basic mathematical, analytical, and problem-solving skills

Excellent verbal and written communication skill

Ability to handle multiple assignments or projects simultaneously

Preferred

College coursework in Accounting or related field, or equivalent work experience, prefer Associates degree in Accounting, Finance or Business

Benefits

Medical, Dental, Vision and Prescription coverage

Paid vacation and holidays

401(K) match

Life insurance, AD&D and long-term disability

Tuition reimbursement

Employee discounts on vehicles, hotels, theme parks, select cell phone bills and so much more

Pet Insurance

Legal Plan, and ID Theft Protection

Company

CoolSys - Refrigeration and HVAC Systems

CoolSys is the market-leading provider of sustainable refrigeration, HVAC, energy, and engineering solutions for customers in the grocery, retail, food service, industrial, education, healthcare, and government sectors.

Founded in 2015

Anaheim, California, USA

1,001-5,000 employees