Saybrook University · 10 hours ago

Research Administration Manager

United States

Full-time

Remote

Mid Level

$70K/yr - $70K/yr

3+ years exp

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Higher Education

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Responsibilities

Guide faculty, researchers, and students in identifying funding opportunities and crafting competitive grant proposals.

Review proposals for clarity, compliance with sponsor guidelines, and alignment with institutional priorities before submission and sponsor-specific requirements, budgetary limitations, and deadline expectations.

Oversee all pre-award activities, including eligibility verification, regulatory checks, and budget preparation, ensuring timely and accurate proposal submission.

Manage post-award administration, including budget oversight, sponsor reporting, and ongoing compliance with institutional and external guidelines.

Act as a liaison with funding agencies, internal departments, and the Community Solution System colleagues to resolve issues and provide ongoing support to Principal Investigators (PIs).

Contribute to the administration of dissertation services, including processes for forming dissertation committees and submitting milestone reports to support dissertation students and faculty with the dissertation timeline and process.

Work closely with graduate students, faculty, and academic departments to streamline the dissertation process and ensure a smooth pathway to final submission and degree completion.

Serve as an administrative support liaison for the university’s IRB, ensuring compliance with ethical standards and federal regulations related to human subjects research.

Help guide researchers through the IRB application process, including protocol submission, modification, and continuation procedures.

Ensure full compliance with federal, state, and institutional regulations, including guidelines specific to NIH, NSF, OMB Uniform Guidance, and other major funding agencies.

Prepare and submit required institutional and federal reports and assist with internal and external audits or reviews.

Develop, maintain, and disseminate knowledge of changing regulatory requirements that impact sponsored programs, IRBs, and dissertation services.

Develop and deliver training sessions, workshops, and informational resources for faculty, students, and staff on identifying grant opportunities, proposal writing, research compliance, IRB applications, and dissertation processes.

Provide ongoing support and one-on-one guidance to faculty, students, and staff at every stage of the research lifecycle, from finding funding sources to managing post-award requirements.

Serve as a knowledgeable resource for interpreting university and sponsor policies, addressing questions, and helping users navigate internal and external research administration processes.

Develop and regularly evaluate and improve processes related to research administration, sponsored program management, dissertation services, and IRB compliance.

Collaborate with university leadership to develop and implement policies and procedures that reflect current regulations, support efficient workflows, and advance the institution’s strategic research goals.

Actively participate in professional development to stay current on ethical standards and regulatory changes and remain informed of research administration trends and best practices, integrating them into departmental processes and guidance.

Qualification

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Research AdministrationGrants ManagementIRB ManagementCertified Research AdministratorHuman Subjects Research EthicsResearch Management SoftwareBudgeting ToolsGrant Submission PlatformsInformation Presentation SkillsManaging Student WorkersProject Management

Required

Master’s degree and 3-5 years of experience in research administration, grants management, IRB management, or equivalent, ideally within a higher education setting.

Excellent communication skills, both written and verbal, with the ability to interact with diverse stakeholders.

Proficiency in research management software, budgeting tools, and grant and IRB submission platforms.

Strong organizational, communication, project management, and information presentation skills, with an ability to handle multiple responsibilities.

Experience managing student workers and working with diverse stakeholders.