University of Florida · 1 day ago
Research Administrator III
Gainesville, FL
Contract
Remote
Mid Level
$69K/yr - $85K/yr
3+ years exp
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Responsibilities
Grant management for all assigned divisions with the submission of grant proposals. Provide guidance on the completion of all agency forms, entry into UFIRST, budget preparation, and ensure the proposal is submitted by the posted agency deadline. Review contract and grant proposals for accuracy, completeness, and compliance with approved policies and procedures before submitting to the chairman, or his authorized designee for signature. The RA II must be familiar with University and agency guidelines, for agencies such as the NIH, the state of Florida Department of Health, and other foundations (AHA, ALA, ACSO, AGA, AASLD, and CCFA).
Responsible for monitoring budget and award releases for salary, OPS, expense, travel, equipment, and indirect cost for divisions and ensures that the grant funds are used in the proper category throughout the life of the award. Facilitates the completion of all post award transactions including: budget transfers, JE’s, CAS Exemptions requests etc.
Responsible for entering salary distributions for faculty and staff in divisions. Actively monitor payroll distributions by entering current changes and RETRO distributions as instructed by divisional administrators or as budgeted in the grant. Work with division administrators each semester to ensure that effort is correct for faculty in assigned divisions
Run departmental reports, coordinate preparation of financial reports and budget projections for each principal investigator and/or divisional administrator for contracts and grants and provide advice regarding utilizing of funds. The incumbent also acts as liaison for the Department of Medicine faculty and program directors with the College of Medicine OCR office, and Dean’s Personnel office, DSP, and granting agencies such as the NIH, American Heart Association, and American Lung Association.
Maintains auditable accounting records. The RA III assists principal investigators and division administrators in all aspects of grants management, including the development of budgets and related documents for contract and grants requests.
Keep up-to-date with all university fiscal policies as to percentages of fringe benefits, overhead requirements, etc., and keep all principal investigators informed of any changes in current rules and regulations regarding submission of grants. Interprets and implements accounting policies of granting agencies for principal investigators and program directors. Exercise management controls and fiscal accountability in all research and grant endeavors.
Responsible of Department’s grant transfers for new faculty. Review and prepare all grants transfers require documents for appropriate administrative and budgetary requirements. Provide resources and guidance to faculty and staff preparing proposals; including assistance with budget calculations, administrative documentation, and proposal submission requirements.
Work with the Assistant Director of Research Administration and RAIIs on the design of grant records, post award management programs and training for the department’s junior research administrators. Work in the maintenance of all financial files to ensure prompt information retrieval. Develop corresponding financial and operational reports as needed.
Other duties as assigned.
Qualification
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Required
Bachelor’s degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience.
At least 5 years of prior experience with pre and post award grants management.
A working knowledge of clinical trial compliance processes.
Highly organized and motivated individual with a capacity for hard work.
Able to work within a team and have strong customer service skills.
Preferred
Demonstrated experience in proposal preparation and review at all levels of administration (department, college and/or institutional experience preferred).
Must be familiar with a variety of agency requirements and procedures in regard to proposal construction and submission.
Ability to analyze and prepare a variety of budgets with regard to pre-award requirements and consideration for optimal post-award implementation.
Working knowledge of accounting principles and cost analysis as related to contract and grant management.
Must be able to guide faculty/staff in regard to appropriate contract and grant expenditures and UF/State/Agency policy.
Experience with Word processing (Microsoft Word, PowerPoint, Excel), data management, and ability to construct or maintain minor databases in Excel and Access.
Knowledge of PeopleSoft procedures in the areas of grants, purchasing, disbursements and human resources.
Must be able to use the grant template and submit grants in PeopleSoft.
Ability to communicate effectively and diplomatically at all organizational levels, both verbally and in writing.
Experience with training faculty/staff individually or in a group.
Ability to work effectively with diversity of faculty, staff and outside agencies.
Company
University of Florida
University of Florida is a public land-grant research university in Gainesville, Florida.
10,001+ employees
H1B Sponsorship
University of Florida has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (230)
2022 (323)
2021 (210)
2020 (170)
Funding
Current Stage
Late StageTotal Funding
$6.83MKey Investors
US Department of EnergyNFWFNational Institute of Food and Agriculture
2024-09-17Grant· $2M
2024-09-10Grant· $0.18M
2024-06-26Grant· $1.3M
Leadership Team
Sri Kalyanaraman
Co-founder, VR for the Social Good Initiative
Chris Cowen
Senior Vice President and Chief Financial Officer
Recent News
2023-07-31
2023-06-19
Company data provided by crunchbase
