176 applicants

Company

The Geneva Foundation · 5 hours ago

Research Agreements Manager

United States

Full-time

Remote

Mid Level

$88K/yr - $110K/yr

4+ years exp

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Responsibilities

Manage the monitoring of all second tier subawards and modifications under federal prime grants and assistance agreement, and second tier subcontracts under federal contract awards, including collecting agreement questionnaires, conducting risk assessments, imposing additional terms and conditions based on the risk assessment, reviewing subrecipient single audit reports on an annual basis, and implementing subrecipient corrective action procedures for findings of non-compliance, as applicable.

Develop, draft, negotiate and execute professional services agreements, including vendor agreements and independent contractor agreements

Develop, draft, negotiate and execute technology transfer agreements, including non-disclosure agreements, data use agreements, data sharing agreements, material transfer agreements, and cooperative research and development agreements

Negotiate agreements directly with counterparty representatives

Identify and use strategy and creative problem solving to review, draft, negotiate, and/or amend contracts to delineate roles and responsibilities, allocate risk, ensure clarity of purpose, and to address issues related to compliance with applicable statutes, regulations, Geneva policies and procedures, and ensure alignment with Geneva’s mission.

Maintain outbound agreement templates, ensuring timely reviews and consistent updates.

Coordinate with various teams to communicate contractual obligations and new or changed requirements, to include interpretation and communication of applicable contract requirements and regulations

Coordinate with other corporate teams, as appropriate, to manage, issue, review, and execute both routine and non-routine subaward/subcontract agreements and modifications, incorporating appropriate terms and conditions

Coordinate with other corporate teams to monitor subaward/subcontract invoicing and deliverable requirements; provide support to program teams as needed, escalating delinquencies as required

Coordinate with other corporate teams on sponsor approvals and notifications, as required

Perform subaward/subcontractor reviews, analyze data, and work with program managers to develop improvement plans

Maintain compliant agreement files in accordance with The Geneva Foundation policy and government approved standard requirements; provide guidance to team members on file structure set up and maintenance

Manage, execute, and provide support for agreement closeouts, as applicable

Ensure timely submission of Federal Funding Accountability and Transparency Act (FFATA) reports, as required

Assist in the development, revision, and maintenance of department SOPs and forms

Input on and delivery of training

Serve as primary point of contact with counterparties for contractual and administrative matters

Provide guidance to employees regarding agreement compliance issues

Maintain automated agreement workflows, track agreement negotiation turnaround times from the point of intake through completion and provide status updates on each agreement in progress no less than weekly

Follow up with counterparties on agreements in progress no less than weekly, using progressive contact attempts when negotiations stall and/or counterparties become non-responsive, including but not limited to telephone calls, teleconferences, escalation to counterparty leaders

Qualification

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Research AdministrationContract ManagementCompliance KnowledgeAutomated Agreement WorkflowDCAA ExperienceDCMA ExperienceCost AnalysisProject ManagementHealthcare BackgroundOMB Regulations KnowledgeFAR KnowledgeDFARS KnowledgeMicrosoft SharePointCayuseSmartsheetMicrosoft Excel

Required

Bachelor’s degree and 4+ years or equivalent of directly related research administration or legal experience

Familiarity with and direct experience using software solutions for end-to-end automated agreement workflow

Experienced and proficient at working in a variety of business environments

Demonstrated competence in oral and written communication

Must be organized, attentive to detail, and possess a positive, friendly, and professional demeanor

Must be flexible with changing priorities and able to communicate in a diplomatic and professional manner

Ability to exercise independent judgement in a fast paced, high-pressured environment with strict deadlines and to manage multiple projects

Experience managing fixed price, time and materials/labor hour, and cost type contracts (and/or subcontracts) and solid understanding of Government regulations associated with the administration of each

Ability to perform and comprehend cost and price analyses

Project planning and management skills

Demonstrated ability to work in a team-oriented environment, providing guidance to less experienced team members

Excellent time management, capable of managing multiple and often conflicting priorities and short deadlines

Experience in using Microsoft SharePoint, Cayuse and Smartsheet

High degree of competence in Microsoft Excel with experience tracking large amounts of contract data using spreadsheet.

Research Administration: 4 years (Required)

Federal grants / contract management: 2 years (Required)