The National Association of Higher Education Systems · 10 hours ago
Research Associate, Higher Education in Prison (Part-Time)
DC-Baltimore Area
Part-time, Contract
Remote
Entry, Mid Level
$45K/yr - $65K/yr
2+ years exp
Maximize your interview chancesHigher Education
No H1B
Hiring Manager
Jessica Todtman
Insider Connection @The National Association of Higher Education Systems
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Responsibilities
Provide administrative support for NASH’s operation, including scheduling meetings, drafting and formatting documents and copy for internal and external communications, electronic filing, and basic internet research
Contribute to the development and implementation of operational policies and procedures that improve efficiency, effectiveness, and collaboration for NASH staff, contractors, and members
Assist in maintaining NASH’s organizational databases (including information managed in SharePoint, OneDrive, Salesforce, etc.) and other filing systems to ensure efficient access to information
Support administrative processes for hiring and onboarding staff and contractors (e.g., advertising job descriptions, managing communications with applicants, scheduling interviews with hiring committees, etc.)
Facilitate contract drafting (using existing templates), execution, and management, including ensuring invoices are in alignment with payment terms and deliverables are being completed
Assist with member engagement activities by helping to organize and update contact lists, formatting and circulating agendas for relevant meetings, and taking meeting notes upon request
As requested, conduct research related to procurement of products and services regarding comparative costs and quality
Help to maintain compliance with relevant financial regulations and reporting requirements
Collaborate with all NASH staff to ensure financial processes align with organizational goals and objectives
Review invoices and reimbursement requests, reconcile receipts, and maintain appropriate electronic files to track accounting codes to ensure alignment with existing budgets, contracts, and policies
Act as a liaison between the accounting team and program directors to provide information and follow up on requests for reports on grant expenditures, balances, and projected spends
Assist in basic budget preparation and monitoring, including tracking expenses and variances against budgeted amounts
Support fundraising and grants management by tracking reporting timelines and requirements and monitoring timely and appropriate spend down of funds
As requested by the development manager, conduct fundraising prospect research and coordinate reporting materials
Coordinate the timely disbursement of funds (e.g., subgrants to members, stipends, retainers, etc.) to recipients, subrecipients, and contractors in collaboration with accounting team
Other duties as assigned commensurate with the incumbent’s qualifications and skills.
Qualification
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Required
Bachelor’s degree
Two or more years of experience working in a role with similar operations, finance, and/or budgeting management responsibilities (non-profit or higher education experience is a plus)
Familiarity with common event management and/or project coordination tools (e.g., Microsoft Planner, SharePoint Lists, Asana, Smartsheet, etc.)
Experience with accounting software (e.g., Quickbooks, Melio, etc.)
Proficiency with the Microsoft Office Suite (Outlook, Word, PowerPoint, SharePoint, OneDrive, Teams) and Zoom
Familiarity with customer relationship management (CRM) systems/databases (e.g., Salesforce) or experience maintaining complex contact lists for an organization or executive
Preferred
Exceptional attention to detail
Comfort in a dynamic and remote working environment
Outstanding organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively
Strong communication and interpersonal skills and a customer service-oriented approach to supporting internal and external stakeholders
Professionalism in written and oral communications, with the ability to interact collegially with a range of coworkers, members, and partners
Proactive attitude and initiative to identify opportunities for process improvements and efficiency enhancements
Readiness to learn and adapt to new technologies, platforms, and digital tools
Discretion in handling sensitive information and maintaining confidentiality
Company
The National Association of Higher Education Systems
The National Association of Higher Education Systems (NASH) is the association of the chief executives of the college and university systems of public higher education in the United States.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Jason E. Lane
President & Chief Executive Officer
Jessica Todtman
Executive Vice President & Chief Operating Officer
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