Avantor · 3 days ago
RFP Analyst
Remote - Pennsylvania
Full-time
Remote
Mid, Senior Level
5+ years exp
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Responsibilities
Review and analyze RFPs, RFQs, and other solicitation documents to fully understand the project requirements, scope, and deliverables.
Prepare detailed proposals, including cost estimates, timelines, and resource plans, to submit competitive bids.
Ensure all bid submissions comply with the client's specifications, internal company policies, and industry standards.
Coordinate with cross-functional teams (e.g., sales, legal, finance, regulatory) to gather necessary information and ensure the proposal is complete and accurate.
Assign tasks to relevant team members and manage timelines to ensure the proposal is completed by the submission deadline.
Work closely with subject matter experts to develop the technical and operational components of the bid.
Create high-quality, professional bid documents that reflect the company's capabilities and align with customers’ requirements.
Present the proposal internally for approval and, if necessary, to the customer during bid clarification meetings.
Ensure proper formatting, grammar, and technical accuracy in all bid documents.
Identify and assess potential risks or challenges related to the bid or project, such as financial, legal, or operational risks.
Propose solutions to mitigate identified risks and ensure compliance with relevant laws and regulations.
Submit bids on time through appropriate channels, whether electronically or physically.
Track the progress of submitted bids and maintain communication with the client or procurement teams for feedback and clarification.
Participate in post-bid evaluations or debriefs to gather insights for future proposals.
Conduct research on competitors' bids and pricing strategies to ensure that the company's proposal is competitive.
Stay informed about market trends, pricing fluctuations, and potential opportunities in the industry.
Continuously improve the bidding process by identifying inefficiencies, proposing automation solutions, and implementing best practices.
Maintain a database of past bids, pricing structures, and success rates to streamline future proposals.
Qualification
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Required
Bachelor’s degree in business, engineering, supply chain management, or a related field or equivalent/applicable experience.
5+ years’ experience in bid or proposal management, sales, or procurement required.
Strong Analytical Skills: Ability to break down complex bid requirements and prepare accurate, detailed proposals.
Project Management Skills: Excellent organizational and time management skills to handle multiple bids simultaneously.
Communication Skills: Strong written and verbal communication skills to create persuasive and clear proposals.
Collaboration: Able to work closely with multiple departments (e.g., finance, legal, technical teams) to gather inputs for the bid.
Attention to Detail: Ensuring that the bid is error-free, compliant, and meets all the client's requirements.
Negotiation Skills: Able to liaise with suppliers, subcontractors, and clients to negotiate terms and pricing.
Knowledge of Industry Standards: Familiarity with procurement and contract processes, relevant regulations, and industry-specific requirements.
Preferred
Technical writing experience preferred.
Certifications in bid management, project management (e.g., PMP), or procurement (e.g., CIPS) a plus.
Previous experience with bid writing software or platforms like Salesforce, Microsoft Project, or procurement portals preferred.
Company
Avantor
Avantor is a provider of mission-critical products and services to customers in the life sciences and applied materials industries.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
unknown2019-05-17IPO
2010-08-01Private Equity
Leadership Team
Michael Stubblefield
President and Chief Executive Officer
Allison Hosak
Senior Vice President, Global Communications
Recent News
2024-11-20
2024-10-18
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