Hitachi Energy · 2 hours ago

Sales Operations Specialist

Remote - Colorado, United States

Full-time

Remote

Entry Level

2+ years exp

Maximize your interview chances

EnergyManufacturing

No H1B

Insider Connection @Hitachi Energy

Discover valuable connections within the company who might provide insights and potential referrals.
Get 3x more responses when you reach out via email instead of LinkedIn.

Responsibilities

Responsible for booking/re-booking travel arrangements for two (2) Senior Leaders. Understanding and application of associated compliance policies for travel and expenses.

Assist in the creation of regional presentations by researching information, setting expectations, creating a consistent format and finalizing documentation. Thorough understanding of sales practices, systems and content is necessary to ensure accurate presentations. May assist in the presentation of information to the sales team.

Ensure preparations are made for new hires joining the sale steam under your Sales Leaders. Follow up with Sales Operations and Human Resources staff to ensure correct access, equipment and meetings are set up.

Be the point of contact for regional sales team by understanding the key partners in our structure. Know the contact personnel for common issues; IT, HR, Sales Operations, BU partners, etc. Have ownership over several Front End Sales policies and how to apply them in day to day activities.

Manage the calendar for two (2) Senior Leaders by booking and accepting invites. Major conflicts will be discussed with the Senior Leaders.

Own expense reports for two (2) Senior Leaders. You will be responsible for collecting receipts, creating the expense report in Concur, uploading documentation and classifying expenses and then submitting the reports on behalf of the Senior Leaders. Following expense policies is a requirement.

Work with the Sales Operations team to set arrangements for physical meetings with internal employees and external customers. This will include booking a meeting location, any food/drinks/snacks needed, sending invitations, and any entertainment activities following the meetings.

Production of monthly summary reports that will include Record Orders Snapshot, Record Pipeline Snapshot, compiling Key Opportunities Update and compile Key Market Drivers Update.

Be the point of contact for Sales Leaders when they are on vacation. Direct urgent emails/messages to appropriate parties and advise leaders of key emails when they return to office.

Highlight key emails for immediate attention of Sales Leaders.

Be proficient in Salesforce and Power BI to answer general questions for Sales Leaders. Be able to convert the data into desired formats (Charts, Graphs, Data Analytics, Tables, etc.)

Additional responsibilities as assigned by Sales Leaders and Vice President of Sales Operations.

Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

SalesforcePower BIExcelMicrosoft OfficeTravel ArrangementsExpense ReportingPresentation CreationConfidential Information HandlingEmail ManagementProject Management

Required

Bachelors Degree and 2 years of experience required OR Associates Degree and 4 years of experience in administrative responsibilities.

Candidate must already have work authorization that would permit them to work for Hitachi Energy in the United States.

Experience in handling confidential information related to both employees and organization strategy.

The successful candidate must be a team player able to effectively work and communicate with employees from all functions and all levels within the organization.

Ability to manage multiple projects at the same time and support various members of the Sales Leadership team.

Strong acumen of Microsoft Office suite and other software programs. Excel proficiencies including formulas and pivot tables. Ability to compose correspondence professionally.

Highly motivated self-starter with a positive, can-do attitude.

Highly organized planner. Sense of urgency and ability to prioritize responsibilities.