Tufts Medicine · 3 days ago

Scheduling Coordinator

Boston, MA

Full-time

Onsite

Entry, Mid Level

2+ years exp

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Responsibilities

Coordinates scheduling activities and delegates tasks appropriately.

Performs clinical scheduling for assigned team(s), maintaining quality protocols including scheduling timely admissions, maintaining clinical continuity, communicating relevant visit alerts to clinicians and keeping assigned workflows current.

Proactively schedules off-shift schedules for assigned branch, for all relevant disciplines, including backup on-call and on-call coverage, weekend rotation for nursing and therapy, and holiday coverage.

Alerts supervisor of any gaps in upcoming off-shift schedules and assists in obtaining coverage for necessary shifts.

Utilizes computer skills to help develop and maintain tools to manage scheduling activities, i.e. spread sheets to assign weekend or holiday coverage.

Communicates any off-shift schedule changes to all parties as appropriate including clinicians, managers, answering service, branches.

Monitors, delegates, and balances scheduling workload across all team members.

Assists with performance reviews by providing ongoing performance input.

Provides new employee training and orientation to new staff.

Oversees the overall scheduling work of the assigned branch on a daily basis, ensuring that workflow tasks are done timely and according to protocols. Provides support and assistance when significant issues arise.

Assures that clinical protocols are followed consistently for all specialty programs.

Practices excellent customer service skills with patients, staff, managers and others.

Provides assistance and support to clinical leaders with administrative tasks as needed, including maintaining calendar, scheduling meetings, typing presentations, and participating in various projects.

Qualification

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Medical Terminology Interpersonal SkillsResponsibleReliableMedical Office Scheduling