Be an early applicantLess than 25 applicants

Company

Original Job Post

American Cancer Society · 2 days ago

Senior Administrative Assistant, Cancer Support

Tampa, FL

Full-time

Onsite

Entry, Mid Level

1+ years exp

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Responsibilities

Provides high level, diverse, and confidential administrative support to a Regional Vice President and their department Senior Directors/Directors or a Strategic Director MSABC or Relay For Life.

Records management, travel - T-E management, meeting management, general document preparation, calendar management, general correspondence, and special projects.

Acts as a liaison and represents the Vice President (VP) or Strategic Director with other departments, facilitates communication with the leadership team, key staff, and volunteers.

Prepares VP or Strategic Director for meetings and speaking engagements, conducts general internet research on companies, communities, issues, individuals, etc.

Maintains department records by scanning, filing, and managing electronic and hard copy files, adhering to Records Management policies and procedures.

Provides travel management support through Concur (including serving as a travel arranger for internal and external constituents -- a.k.a. Guest Traveler), works with the Travel department as needed.

Prepares travel documents, itineraries, and driving directions for ground travel.

Resolves travel and expense issues and champions nationwide meeting and travel policies and procedures.

Provides T-E management by validating and submitting T-E in Concur, coding Pcard transactions in a timely manner, and troubleshooting transactions, coding, submissions, and/or payment issues.

Ensures adherence to Travel and Expense and PCard policies and procedures as content expert.

Ensures department e-time submissions are completed, reviewed and approved by the deadline ensuring adherence to eTime policy and procedures.

Liaisons with Payroll team as needed to resolve issues.

Provides meeting management support by coordinating meeting logistics for internal and external meetings, ensures all resources are prepared for meetings (room, AV, presenters, agenda, materials, etc.).

Serves as point of contact pre-meeting and onsite day of meeting handling all logistics.

Coordinate/collaborate with Meetings and Travel as needed.

Manages long and short term calendars for the VP or Strategic Director scheduling meetings, conferences, and teleconferences and coordinating schedules with meeting participants.

Oversees email and mail management, thank you messages, follow-up letters, etc. in a prompt and efficient manner.

Ensures the VP or Strategic Director receives standard reports.

Pulls reports as requested by the VP or Strategic Director, reviews reports as needed, and follows up on data quality or content concerns; compiles and summarizes data to meet specific needs.

Manages department-specific data (i.e., PTO tracking, volunteer leadership contact, etc.).

Oversees special projects as assigned; participates in project teams and specific support activities as identified.

Department support for expense/invoice processing in Concur/ACS Marketplace.

Department support for records management.

Department support for meeting management to include internal/external meetings that are large and complex.

Department support of general document preparation - correspondence (thank you notes, letters to candidates), internet research and general reporting.

Point of contact for issues with e-Time, finance, IT, Shared Services, travel arrangements while traveling.

Qualification

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Executive supportNon-profit experienceComputer skillsWord processingDatabase managementSpreadsheet skillsGuideline interpretationRelationship buildingProject managementProblem-solvingInterpersonal skillsAdaptabilityCollaboration

Required

Bachelor's degree or a combination of education and work experience

1-3 years of experience supporting an executive, non-profit experience preferred

Excellent written and verbal communication, presentation, and interpersonal skills

Excellent computer skills; strong word processing, database management and spreadsheet skills

Actively demonstrates the enterprise-wide mindsets: integrity, collaboration, and stewardship

Ability to make administrative decisions and judgments on sensitive, confidential issues

Ability to work in a fast-paced environment and respond to changing circumstances and priorities in a focused and timely manner

Ability to interpret, adapt and apply guidelines and procedures

Able to work successfully in a diverse team environment

Able to cultivate relationships in a diverse population of community leaders and volunteers

Demonstrated ability in handling multiple priorities, project management, and meeting coordination

Limited travel, including evening and weekend work required

Ability to lift 30lbs

Preferred

Non-profit experience

Benefits

Medical

Dental

Retirement benefits

Wellness programs

Professional development programs

Company

American Cancer Society

Glassdoor

3.7

American Cancer Society is a nationwide voluntary health organization dedicated to eliminate cancer in the United States.

Founded in 1913

Atlanta, Georgia, USA

5,001-10,000 employees

http://www.cancer.org/

H1B Sponsorship

American Cancer Society has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (6)

2022 (8)

2021 (5)

2020 (5)