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Company

Original Job Post

University of Dayton · 2 days ago

Senior Administrative Assistant

Dayton, OH

Full-time

Onsite

Mid Level

3+ years exp

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EducationHigher Education

Work & Life Balance

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Responsibilities

Manage day-to-day operations of the Chemical and Materials Engineering department.

Act as the first point of contact for the chair, faculty, students, and external visitors.

Support course and room scheduling, employment processing, purchasing, supplies maintenance, and budget tracking.

Post jobs, hire student employees, submit graduate assistant contracts, and process faculty and staff personnel/payroll forms.

Hire, supervise a student office assistant, and address student inquiries.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Microsoft WordMicrosoft ExcelFollowing ProceduresProblem-SolvingInterpersonal CommunicationTime ManagementAdaptabilityMicrosoft Office SuiteExcelPowerPointBannerCognosAcademic office experienceElectronic procurement systemGmailGoogle CalendaringGoogle DriveBox documentsCatholic valuesMarianist valuesInterpersonal skillsVerbal communicationWritten communication

Required

Associate’s degree

Three or more years of full-time administrative support experience in a professional office setting

Experience using Microsoft Word in a professional setting to prepare documents, reports, and correspondence

Experience using Microsoft Excel in a professional setting to create and maintain spreadsheets to track expenses, projects, and other data

Articulated ability to manage multiple priorities simultaneously

Experience following established procedures and processes

Excellent written communication skills

The ability to interact effectively with multiple constituents

Ability to take initiative

Willingness to learn new software and technology that align with workplace performance expectations

Preferred

Bachelor’s degree

Working experience with Microsoft Office Suite 365, Including Excel, and PowerPoint

Working knowledge of Banner and Cognos IT systems

Experience working in a college or university academic office

Demonstrated ability to engage effectively and professionally with multiple constituents, including faculty, staff, students, parents, and university guests

Successful experience protecting and maintaining confidentiality of Information

Successful experience planning and organizing work in observance of deadlines

Experience with an electronic procurement system for purchase orders and payment requests

Excellent interpersonal skills

Demonstrated excellent verbal and written communication skills

Experience with Gmail and google-calendaring

Experience with Google Drive and/or Box documents

Knowledge of and sensitivity to Catholic and Marianist values of the University of Dayton