Astrion · 3 days ago

Senior Administrative Specialist

Bedford, MA

Full-time

Onsite

Senior Level

6+ years exp

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Defense and Space Manufacturing

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Responsibilities

Experience handling executive administrative duties in a high-pressure environment.

Provides high level administrative support to 2-letter Director in the workplace, such as taking multiple calls, scheduling meetings, managing executive requests, and other office duties.

Handles daily administrative tasks for a group of executive professionals to include creating reports and itineraries for leadership, oversees daily activities of the executive office area, and develops meeting agendas for executive briefings.

Provides administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.

Maintains comprehensive and accurate records.

Performs minor accounting duties.

Organizes meetings, including scheduling, sending reminders, and organizing catering when necessary.

Answers phone calls in a polite and professional manner.

Welcomes visitors and identifies the purpose of their visit before directing them to the appropriate department.

Manages the multiple leaderships calendar, including making appointments and prioritizing the most sensitive matters.

Qualification

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Us security clearanceDod experienceMicrosoft applicationsComplex schedulesProactivityInterpersonal skillsProfessionalismVerbal communicationWritten communicationProblem-solvingDecision making