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VaynerMedia ยท 5 days ago
Senior Executive Assistant (C-Suite)
New York, NY
Full-time
Onsite
Senior Level
$125K/yr - $140K/yr
6+ years exp
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Responsibilities
Efficiently manage executive priorities, identify potential roadblocks, calendar maintenance, appointments, and travel itineraries to optimize daily schedules.
Schedule, prepare materials for, and attend meetings as requested by the Executive(s).
Make travel arrangements both domestic/international, including booking flights, accommodations, and transportation, for the Executive(s) and their team members as needed.
Be available during off hours during international travel to assist with any adjustments that may arise.
Complete monthly expense reports with attention to detail.
Serve as a representative for Executive(s) to facilitate cross-functional problem-solving initiatives and collaboration, while also managing document drafting, proofreading, and editing tasks.
Anticipate and address communication and efficiency issues, demonstrating autonomy and insightful decision-making.
Act as a key driver and project lead, instituting sustainable processes, and partnering cross-functionally. Take meeting minutes, track action items, and follow up on action plan deadlines.
Identify and leverage relationships to create value for multiple parties, showcasing keen observations and insights; acting as a seamless extension of Executive(s).
Play a vital role as a contributor around standard operating procedures and ways of working.
Demonstrate excellence in comprehending relevant use cases of project management and scheduling tools, evaluating and recommending new resources relevant to your role.
Exemplify knowledge regarding global capabilities, products, and services, taking on a level of 'subject matter' expert.
Qualification
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Required
6+ years of experience supporting Executive-level Leaders (EVP to Global C-Suite), preferably in a creative agency environment.
Advanced aptitude with G Suite (Google Workspace), Slack, Office 365, and Video Conferencing Software
Ability to work independently, prioritize tasks, and meet deadlines with little supervision
Able to handle sensitive and confidential information with the highest level of discretion and integrity
Exceptional written and verbal communication skills
Strong focus on team culture and cross-functional work
Comfortable receiving feedback and can adjust approach accordingly
Creative problem-solving skills and is proactive in identifying ways to improve outcomes
Operates with the highest level of personal integrity and ethics
Ability to manage multiple projects at the same time with varying deadlines
Comfort with ambiguity and proven ability to create clarity
Benefits
Employer-sponsored 401k with match
Medical, Dental, and vision coverage
Unlimited PTO
Caregiver (Parental) Leave
Health and Wellness benefits
Company
VaynerMedia
VaynerMedia is a contemporary global creative and media agency with an expertise in driving relevance for clients and delivering impactful business results.
501-1,000 employees
H1B Sponsorship
VaynerMedia has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (4)
2022 (4)
2021 (1)
2020 (4)
Funding
Current Stage
Late StageLeadership Team
Peter Chun
SVP, Global Head of Partnerships & Growth
Tina Cervera
SVP, Executive Creative Director
Recent News
2024-01-24
2023-10-03
2023-09-06
Company data provided by crunchbase
