121 applicants
Apex Fintech Solutions · 5 days ago
Senior Executive Assistant
New York, NY
Full-time
Hybrid
Senior Level
$90K/yr - $110K/yr
5+ years exp
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Responsibilities
Provide high-level administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Prepare and edit correspondence, reports, presentations, and other documents as needed.
Act as a facilitator, managing the flow of information and communication between the executive and other departments, clients, and external partners.
Plan, organize, and execute events, meetings, and conferences, ensuring all logistics are handled efficiently.
Conduct research, compile data, and prepare materials for meetings, presentations, and reports.
Liaise with other executive assistants and administrative staff to ensure cohesive and efficient office operations.
Assist in the preparation of key meetings, including the distribution of materials and the preparation of meeting minutes.
Manage special projects and initiatives as assigned by the executive, ensuring timely completion and adherence to objectives.
Maintain and organize electronic and paper files, ensuring ease of access and retrieval.
Handle confidential and sensitive information with discretion and integrity.
Anticipate the needs of the executive and proactively address issues before they arise.
Provide personal assistance to the executive as needed, including managing personal appointments and tasks.
Qualification
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Required
High School Diploma or GED required; Associate's degree in Business Administration, Communications, or a related field preferred.
5+ years of experience as an executive assistant or in a similar administrative role, preferably supporting senior executives.
Strong, high volume, multi-calendar management experience required
Professional demeanor and a positive attitude.
Strong written and verbal communication skills.
Must be able to multitask and prioritize effectively
Extremely detailed oriented, organized, and has excellent follow-through skills
Ability to work independently and as part of a team.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Must be flexible and able to manage a constantly changing schedule and adapt to various working conditions.
High degree of integrity in handling and processing confidential and sensitive information.
Preferred
Associate's degree in Business Administration, Communications, or a related field.
Benefits
Healthcare benefits (medical, dental, vision, EAP)
Competitive PTO
401k match
Parental leave
HSA contribution match
Paid subscription to the Calm app
External learning and tuition reimbursement benefits
Company
Apex Fintech Solutions
Apex Fintech Solutions is a fintech powerhouse enabling seamless access, frictionless investing, and investor education for all.
501-1,000 employees
Funding
Current Stage
Late StageLeadership Team
Andrew Lientz (he/him)
Chief Technology Officer
Frank Tiemann
CTO
Recent News
Dallas Innovates
2024-04-14
Company data provided by crunchbase
