94 applicants

Company

Original Job Post

Novartis · 1 week ago

Senior Executive Assistant

East Hanover, NJ

Contract

Onsite

Senior Level

$30/hr - $45/hr

5+ years exp

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Responsibilities

Key responsibilities include calendar management (supporting 3 Global Heads), travel arrangements, processing expense reports, purchase orders, arranging video conferences/TCs, and internal/external meetings across several time zones, and preparing materials for meetings.

Assist in logistical onboarding of new team members.

Compose correspondences and communicate information on behalf of leaders.

Create and prepare presentations/memos/reports for approval.

Work with other admins from GVA/MAP/GPSC to schedule meetings.

Maintain a high level of confidentiality and securely handle sensitive material with all levels of management.

Manage and support budget management if needed.

Event support including booking conference rooms, venues, handling registrations, and booth setups.

Work with Finance regarding invoices, purchase orders, and escalations as required.

Utilize excellent MS Office skills, Ariba experience, and excellent communication skills.

Experience working with executive-level management team and managing multiple responsibilities.

At least 5 years in a Senior Administrative professional role.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Handle multiple assignmentsHeavy calendar managementTravel arrangementsProcessing expense reportsArrange meetingsEvent supportBooking conference roomsBooking venuesHandling registrationsBooth setupsWork with finance MS Office skillsAriba experienceExperience working with executive level management teamManaging multiple responsibilitiesAt least 5 years in a Sr. Administrative professional roleTeam playerProactive attention to detailFunction as a partnerAnticipate needs communication skills

Required

At least 5 years in a Sr. Administrative professional role

Experience working with executive level management team and managing multiple responsibilities at once

Excellent MS Office skills, Ariba experience, excellent communication skills

Ability to support opening and managing purchase orders and receiving in the relevant finance systems (SAP, SRM) and skillset to track and support budget management (if needed)

Maintain a high level of confidentiality and securely handle sensitive material with all levels of management, in a professional manner

Benefits

Health

Dental

Vision

401k

Company

Novartis

Glassdoor

3.9

Novartis is a healthcare company that provides solutions to address the evolving needs of patients worldwide.

Founded in 1996

Basel, Basel-Stadt, CHE

10,001+ employees

https://www.novartis.com

H1B Sponsorship

Novartis has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (17)

2022 (18)

2021 (42)

2020 (26)