84 applicants

Company

Original Job Post

PacBio · 2 days ago

Senior Executive Assistant

Menlo Park, CA

Full-time

Onsite

Senior Level

5+ years exp

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BiotechnologyChemical

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Responsibilities

Provide executive administrative support to the Chief Executive Officer (CEO) and the Chief Financial Officer (CFO) and work closely with the Chief of Staff

Optimize the executives’ workflows and streamline their day to be as efficient as possible

Manage executives’ calendars, act as a gatekeeper, paying attention to company priorities, sensitive and urgent matters

Enable the executives to focus on the company’s vision by owning all administrative tasks

Liaise with high-profile board members and support with coordination and communication

Proactively resolve last-minute changes and meeting requests with grace and finesse

Prepare and coordinate internal and external meetings to ensure the executives are well-prepared and debriefed prior to each engagement to maximize meeting time and presence

Plan extensive travel arrangements and manage expenses

Keep a pulse on the executives’ priorities and manage their calendars accordingly

Seek out the context of the business (why the executives are meeting with certain people) in order to assimilate information and provide strategic support

Anticipate the executives’ needs before they arise, adjust as needed with priorities top-of-mind

Partner with the Chief of Staff and broader EA team on strategic initiatives and special projects

Organize and attend executive meetings, taking minutes and tracking follow-up actions

Assist in planning and coordinating company events and executive retreats

Operate with complete discretion and serve as a trusted sounding board to the executives

Serve as a trusted liaison on behalf of the executives and cultivate relationships with team members

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Executive supportBoard of directorsMicrosoft outlookMicrosoft wordMicrosoft excelMicrosoft powerpointMicrosoft teamsZoomProfessional successCommunicationOrganizationalPositive attitude

Required

Bachelor’s degree or equivalent, preferred

5+ years of experience supporting C-level executive(s) within the technology, financial, or life sciences industries

Experience as an executive assistant supporting at least two C-level executives, preferred

Previous experience working with Board of Directors, preferred

Extensive experience in Microsoft Outlook, Word, Excel, PowerPoint, Teams, Zoom

Strong communication and organizational skills are required

Track record of professional success

Positive, can-do attitude

Company

PacBio

Glassdoor

3.6

PacBio is a biotechnology company that designs, develops, and manufactures sequencing systems.

Founded in 2004

Menlo Park, California, USA

501-1,000 employees

https://www.pacb.com

H1B Sponsorship

PacBio has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (20)

2022 (16)

2021 (9)

2020 (9)