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Company

Vanderbilt University Medical Center · 6 hours ago

Senior Financial Analyst - Effort Reporting Specialist (Federal Grant Regulation Exp Preferred)

Nashville Metro

Full-time

Remote

Mid, Senior Level

3+ years exp

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Responsibilities

Review and approve payroll accounting adjustments (PAAs) daily for accuracy, timeliness, and proper documentation

Enter PAAs centrally for changes in effort certification as needed

Perform manual Reconciliation of certification data vs. GL data

Request and manage recertification of prior periods as needed

Ensure compliance with federal, state, and institutional regulations regarding labor expenses, salary over the cap, cost transfers, and effort certification

Assist in audits and resolve any discrepancies or issues related to effort reporting

Maintain up-to-date knowledge of relevant regulations and guidelines

Develop expertise in Workday Effort Reporting (not required experience prior to hiring)

Perform the following activities in Workday: PAA review, Effort Trend reporting, Pay Results review, Cost Transfer review, PCA review, Effort Certification review

Support departments to complete PAAs correctly including standardized documentation practices and timely submission of PCAs

Provide on-going “hands-on” training and troubleshooting and actively participate in daily office hours for all related activities including effort certification, cost transfers, PAAs, PCAs, salary cap, cost share, retroactive payroll adjustments

Develop and assist in conducting training sessions for faculty, researchers, and administrative staff on effort reporting requirements and procedures.

Provide ongoing support and guidance to staff regarding effort reporting policies and best practices.

Review and update training materials and resources.

Participate in testing as requested for Workday payroll-related items.

Analyze effort reporting and payroll accounting adjustments data to identify trends, issues, and areas for improvement.

Prepare regular reports for management on effort reporting status and compliance and associated grant metrics.

Collaborate with the finance and grants management teams to ensure alignment and accuracy in reporting.

Evaluate current effort reporting processes and identify opportunities for improvement.

Implement procedures to streamline and optimize the effort reporting workflow.

Stay informed about industry best practices and incorporate them into VUMC processes.

Support VUMC effort reporting practices, ensuring timely and accurate reporting.

Assist in the distribution, collection, and review of effort reports.

Monitor effort reporting deadlines and send reminders to ensure compliance.

Qualification

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Effort ReportingFederal RegulationsData AnalysisWorkdayFinancial AnalysisTraining DevelopmentProject Management

Required

Bachelor’s degree in Business Administration, Finance, Accounting, or a related field.

Minimum of 3-5 years of experience in research administration, grants management, or a related field.

Strong understanding of federal regulations related to effort reporting (e.g., Uniform Guidance, NIH policies).

Excellent analytical and problem-solving skills.

Proficiency in using effort reporting software and databases (Workday experience not required).

Strong organizational skills and attention to detail.

Effective communication and interpersonal skills.

Ability to work independently and as part of a team.

Preferred

Master’s degree.

Experience with effort reporting systems and processes in a research setting is highly desirable.

Company

Vanderbilt University Medical Center

Glassdoor

3.8

Vanderbilt University Medical Center is a nonprofit institution specializing in patient care, research, and nobility in medical education.

Founded in 1925

Nashville, Tennessee, USA

10,001+ employees

https://www.vumc.org/main/home

H1B Sponsorship

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