96 applicants

Company

Freedom House · 3 hours ago

Senior Grants and Finance Administrator

Washington, DC

Full-time

Remote

Senior Level

$80K/yr - $85K/yr

6+ years exp

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Non Profit

No H1B

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Responsibilities

Proficiently execute general accounting tasks that impact month-end close, such as preparing and submitting journal entries, posting expenditures, reviewing payments, and conducting monthly account reconciliation.

Generate quarterly SF-425 Federal Financial Reports.

Oversees fiscal management of and financial reporting of subgrants as determined by USG rules and regulations, Freedom House policies, and donor requirements.

Perform subgrant closeout functions required by the Freedom House policies, including reconciliations, final financial reports, and final invoices.

Maintain grant and financial management databases for accuracy and up-to-date information.

Maintain grant records following Freedom House internal procedures.

Review general ledger transactions for accuracy and allowability according to compliance and accounting requirements.

Analyze monthly grant performance results to ensure expenditures consistently align with grant budgets throughout the award period.

Monitor and oversee compliance for each award throughout its lifecycle, including a thorough review of incoming awards, reporting on variances, advising on permissible uses of grant funds, assessing cost allowability, ensuring accurate allocation, and preparing recommendations for corrective measures if required.

Participate in the monthly and annual budget projections, including reviewing monthly projections and verifying budget data in the budgeting tools.

Contribute to the timely financial analysis conducted for the internal and external stakeholders using Freedom House budget forecasting tools.

Constantly review assigned portfolios to assess the status of ongoing subgrants and the burn rate of the subgrants to evaluate funding requirements and potential deficiencies.

Communicate and promptly report potential funding deficiencies to the Program Manager.

Work harmoniously with the Finance Department to maintain reporting structures and system parameters to ensure transparency in grant financial management.

Act as liaison with other external departments including Grants Administration and Compliance to facilitate a collaborative environment in grant and non-grant accounting and compliance work.

Apply in-depth knowledge of grant regulations, GAAP, and financial standards to evaluate spending and counsel Program Manager.

Present recommendations for procedural and workflow efficiencies. Assist with planning and conducting initiatives and relevant training.

Assist in preparing for audits and tax-related submissions and for internal reconciliation.

Collaborate with Freedom House staff to draft budgets and budget narratives for federal award applications.

Perform special projects and other related duties as assigned.

Qualification

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Financial ManagementUSG RulesGAAP ComplianceFederal Grants BudgetingGeneral Ledger AnalysisMicrosoft Office SuiteJAMIS KnowledgeProject Financial ManagementBudget Projections

Required

Bachelor’s degree in finance, accounting, public administration, business administration, or related field is required.

Minimum six years of substantial experience working in project financial management for non-profit organizations with a strong knowledge of USG rules and regulations, including 2 CFR 200.

Experience with Federal grants budgeting and reporting is required.

Experience with general ledger analysis and the month-end/year-end closing process is required.

Proven ability to communicate in English.

Knowledge in accounting rules and regulations and in applying those rules and regulations to a non-profit sector.

Familiarity with grants and project finance management, including financial controls, accounting, auditing, and reporting on accruals, pipelines, and expenditures is required.

Cutting-edge skills with Microsoft Office suite and financial systems, including spreadsheet preparation and presentation.

Self‐starter with the ability to manage multiple priorities in a fast‐paced environment and work independently.

Ability to manage and maintain sensitive information following Freedom House digital security standards.

Ability to maintain the highest degree of confidentiality and exhibit unquestionable integrity, honesty, and forthrightness.

Strong interpersonal skills and the ability to respond promptly to inquiries in a courteous and professional manner.

Ability to successfully work collaboratively with all levels of employees, management, external partners, and funders.

Preferred

Education requirements may be substituted by eight years of experience in finance and business practices and direct experience managing the finances and administration of USG-funded programs.

Prior experience working on program support for civil society organizations is desirable.

Knowledge of JAMIS is an asset.

Benefits

Multiple medical plans, dental, and vision insurance available on the first date of hire

403(b) Retirement Plan with up to a 10% employer match

$1,500 yearly professional development reimbursement for work-related trainings courses or memberships directly related to employee’s position.

Generous Leave Programs

Annual paid time off that grows with your employment: 15 days for 0-2 years, 20 days for 3-5 years, 25 days for 6+ years. Director level and above start at 25 days.

Sick Leave: 10 days per year, unlimited roll over year to year

14 paid holidays with the ability to float the day later within the same calendar year

Parental leave: 20 days paid

Bereavement: 3 days paid

Jury duty: 30 days paid

Flexible, hybrid work culture with slow down weeks and “no meeting Fridays”

Supply annual allocation benefit: $210 for the purchase of home office equipment

Mental health and well-being services through KonTerra Group

Free gym at the DC office

Flexible spending accounts

Short-term and long-term disability

Supplemental/Voluntary life insurance