The International Foundation for Electoral Systems · 2 days ago

Senior Program Manager

Arlington, VA

Full-time

Hybrid

Senior Level

10+ years exp

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Responsibilities

Responsible for design, implementation, evaluation, quality control, course corrections and overall management of project portfolio.

Participate in development of the division’s strategic plan. Takes the lead in developing program priorities and initiatives for countries/regions under her/his responsibility.

Seek out business development opportunities within overall strategic development plan of the division.

Contribute to training initiatives within the organization, including supporting institutional objectives to develop organizational onboarding/orientation/training program.

Serve as team lead for programmatic and donor outreach and development efforts in HQ.

Serve as point of contact for business development efforts, ensuring deadlines and solicitation requirements are met. Substantively contribute to program design and technical writing for proposals and concept papers. Guide development of project budgets in line with technical proposals.

Responsible for financial oversight of projects in collaboration and partnership with Finance Team. Review and approve project related payments.

Oversee and substantively contribute to discussion with Monitoring and Evaluation team to design and determine program theory of change, logframe, and indicators. Monitor to ensure programs are meeting objectives, results and indicator targets and share experience with regional teams.

Evaluate project progress and performance including reviewing deliverables and make recommendations where project activities may need to be adjusted based on M&E results.

Establish, maintain and further develop relationship with field offices, peers, subordinates, HQ staff, partner organizations, funder community and consultants at large for the purpose of program implementation, business development and information dissemination.

Travel to country offices on a regular basis to oversee/monitor project activities; and meet and strengthen relationship with donors and local partners representing both government and the non-governmental community.

Direct, manage and supervise staff in the regular and timely development and final production of reports to funders that directly highlight program impact. Substantively contribute to program reporting.

Serve as a supervisor and team manager. Provide professional developmental opportunities for junior program staff, , evaluate staff performance and perform the full range of supervisory duties for assigned supervisee, including employee and labor relations matters.

Ensure contractual compliance for department managed projects, including quality and timeliness of project deliverables. Review and approve project related procurement actions.

Alert division management of programmatic concerns, challenges and difficulties in a timely fashion and propose solutions.

Lead and/or contribute to written technical reports, briefing papers, and IFES thought pieces, both program-specific and non-program specific.

Oversee recruiting, interviewing, hiring, and onboarding of staff and consultants as needed.

Lead on program portfolio including briefing directors on specific implementation or development challenges and successes. Serve as a resource on elections and political processes for assigned portfolio.

Perform other duties as assigned.

Qualification

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International developmentBudget managementTeam managementPacific Island countriesProposal developmentProgram managementSupervisory rolesUSAID regulationsReporting requirementsMicrosoft ExcelMicrosoft WordMicrosoft PowerPointEnglish fluencyTravel managementDetail-orientedOrganized prioritize communicatorCollaborativeTeam-oriented