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Company

Original Job Post

myGwork - LGBTQ+ Business Community · 3 days ago

Senior Property Associate

Seattle, WA

Full-time

Onsite

Senior Level

2+ years exp

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Responsibilities

Participate in processing of A/P (accounts payable), reviewing and coding invoices for payment.

Invoice research and providing backup to vendors and finance team.

Participate in A/R (accounts receivable); preparing and distributing rent statements, sending collection notices when appropriate, and preparing manual billing adjustments as needed.

Create and manage purchase orders

Track administrative spend to not exceed budget and look for cost reduction opportunities.

Coordinate document management related to lease execution, distribution, and filing.

Provide Class-A service to tenants, team members, vendors, and client.

When applicable, assist in preparing estimates and obtaining approval from tenants prior to initiating work. Follow-up with tenants to ensure work orders are completed to their satisfaction. Assist with billing as needed.

General office organization.

Sort, organize and distribute incoming mail. Prepare and send outgoing mail and packages.

Prepare and distribute general correspondence and memos.

Organize, compile and prepare reports for distribution.

Create and/or maintain physical and virtual filing systems in an accurate and organized manner.

Maintain and update employee, client, and customer contact databases.

Coordinate conference room reservations.

Organize department lunches, meetings, events and business travel.

Receive building access requests and coordinate access for visitors and vendors.

Ensure that tenant and contractor certificates of insurance are accurate and meet defined standards.

Support compliance with management audits and engineering operations audits by assisting in file preparation and record-keeping.

Participate in new tenant welcome and orientation program. Assist with move-in/move-out procedures.

Track and coordinate access card activation/deactivation as needed.

Assist property team in the development and implementation of property and employee manuals.

Keep regular contact with maintenance, security, and building staff to ensure that common areas such as lobby, elevators, exterior grounds, building-managed conference rooms, etc. are clean and secure.

As needed, document incidents of potential property and equipment liability (ex: any occurrence of an onsite injury), forward information to appropriate risk management personnel.

Gather W-9s and COIs from vendors, and perform vendor set-ups as needed.

Assist team members with property budget preparation and recurring reporting, as requested.

Assist engineers with recording and billing, as appropriate, monthly utility meter readings.

Assist with tenant billbacks.

Participate in training incoming team members as appropriate.

Develop and manage annual events (holiday parties and monthly tenant engagement events)

General and ad hoc administrative support of the property as needed.

Any and all other duties and tasks assigned.

Being a relationship builder. Keeping our building tenants and owners happy is always top of mind. You will be the liaison between tenants and building staff to ensure buildings are clean, functional, and welcoming. You are accountable, collaborative, and demonstrate enthusiasm for implementing innovative ideas in a team environment. You thrive on change and learning new things, and can shift gears comfortably.

An Achiever. We'll expect you to act decisively, think big, and manage your time to meet deadlines in a fast-paced, high volume environment. Most importantly, you'll want to contribute to a diverse, supportive, and talented team.

Qualification

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Property managementMicrosoft OfficeExcelEvent planningReceptionWork ordersCertificates of insuranceTenant interactionMRICorrigoCommunicationOrganizationTime management