ClinicalMind · 5 hours ago
Senior Speaker Bureau Program Manager
United States
Full-time
Remote
Senior Level
5+ years exp
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Responsibilities
Oversee the planning and execution of a portfolio of virtual and live speaker bureau programs.
Manage all program logistics, including venue sourcing, contract negotiations, travel coordination, audiovisual arrangements, and meal functions.
Maintain meticulous records of program budgets, honoraria, expenses, and receipts, ensuring reconciliation and compliance.
Act as the primary liaison for sales representatives, healthcare professionals, and vendors to confirm program details and address changes promptly.
Facilitate and support virtual meeting rehearsals, ensuring technical readiness and smooth execution.
Provide timely and accurate updates to stakeholders on program statuses, budgets, and outcomes.
Ensure compliance with client, company, and industry guidelines, conducting quality control and implementing issue resolution processes as needed.
Review and manage team workloads, ensuring program requests, reconciliations, and deadlines are met in a timely manner.
Provide bi-weekly status updates to the Account Lead (AL) and Senior Director (SD) on overall workload and operational health.
Conduct regular 1:1 meetings with direct reports, fostering open communication, and addressing challenges; include the AL as needed.
Create agendas and co-lead with the AL weekly team calls to discuss project updates, prioritize tasks, and share key operational insights.
Write and deliver performance evaluations in collaboration with the AL and SD, ensuring actionable feedback and professional development for team members.
Approve team timesheets and expense reports, maintaining accountability and accuracy.
Monitor the functionality of internal tools (e.g., CMGO) and collaborate with IT to address issues and implement enhancements.
Develop, update, and train team members on SOPs to standardize processes and drive operational consistency.
Support recruiting efforts by participating in interviews, onboarding, and training new hires.
Serve as a backup for the AL and team leads during absences, ensuring continuity in operations and decision-making.
Provide weekly systems reports and support account liaisons with budgets, forecasts, accruals, and quarterly business reviews (QBRs).
Qualification
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Required
Bachelor’s degree with 5+ year of relevant experience or 8+ years of relevant experience
5+ years of Medical Communication / Speakers Bureau experience
Must be extremely organized and possess superior attention to detail
Excellent written and verbal communication
Ability to multi-task and maintain timelines and priorities in a highly professional manner
Ability to manage projects with minimal supervision from end to end
Ability to interact with various levels of management, staff, and clients internally and externally
Excellent problem-solving skills
Display an in-depth knowledge of meeting planning, contract negotiation and fiscally responsible meeting spend
Strong administrative and Microsoft suite skills
Demonstrated ability to work autonomously in a remote environment
Moderate travel, including weekends, may be required for this position
Travel: Travel within the US may be required for this position, including weekend travel
Location: New York, NY, or remote
Company
ClinicalMind
ClinicalMind is a full-service medical communications company with extensive experience in specialty therapeutic areas.
201-500 employees
H1B Sponsorship
ClinicalMind has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2021 (1)
Funding
Current Stage
Growth StageLeadership Team
Ashley Kamil
Vice President, Technology Solutions
Jillian Savarese
Vice President, Group Account Supervisor
Recent News
Medical Marketing and Media
2023-12-27
Medical Marketing and Media
2023-12-27
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