Be an early applicantLess than 25 applicants

Company

Original Job Post

Persistent Systems, LLC · 2 days ago

Subcontracts Manager

United States

Full-time

Remote

Senior Level

$115K/yr - $170K/yr

8+ years exp

Wonder how qualified you are to the job?

Maximize your interview chances

Computer

Growth Opportunities

Hiring Manager

Jonathan Gamble

Insider Connection @Persistent Systems, LLC

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

The Subcontracts Manager will apply skills to maintain subcontracts and agreements for products and services from proposal development through product / service delivery and final closeout of the contract, oversees all Accounts Payable reconciliation.

Ensure company policies and practices are maintained while fostering Prime / Subcontractor relationships

Manages RFx proposal process for subcontractors by working closely with Programs and Business Development team(s), to draft and prepare Request for Quotes (RFQ), statements of work (SOW), work breakdown structures (WBS), and Cost Proposals to include pricing and scheduling details, coordination of requirements in line with government, state and local or international laws as applicable.

Manges the qualification and evaluation process for subcontractors to ensure compliance with terms and conditions, contractual and regulatory compliance, including allowability and reasonableness of proposed costs, provides advice to staff on these and other business management issues

Conduct research and develop solutions to complex and frequently unique subcontracting problems that require a high degree of ingenuity, creativity, and innovativeness.

Contract Negotiation: Negotiate and finalize subcontract agreements, ensuring alignment with project specifications, government regulations, and company policies.

Regulatory Compliance: Ensure subcontractors comply with Defense Federal Acquisition Regulation Supplement (DFARS), Federal Acquisition Regulation (FAR), and other relevant regulations governing defense contracting.

Performance Monitoring: Monitor subcontractor performance against quality, schedule, and technical requirements, addressing any deviations or issues promptly to uphold project milestones and deliverables.

Dispute Resolution: Resolve subcontractor disputes and discrepancies in accordance with contractual terms and applicable regulations, ensuring minimal impact on project progress and deliverables.

Stakeholder Engagement: Foster collaborative relationships with internal stakeholders, prime contractors, subcontractors, and government representatives to promote transparency, communication, and alignment on project objectives.

Documentation Management: Maintain accurate and comprehensive records of subcontract agreements, modifications, correspondence, and compliance documentation in accordance with government and company standards.

Coordinate with the PMO and other Functional areas to assist, as required, with the analyses of subcontractor performance. Elevates issues appropriately

Issues purchase orders and processes releases within delegated authorizations.

Maintains professional relationships internally and externally

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Contract ManagementRegulations KnowledgeRFP/RFQ CreationProposal AnalysisCost RealismSecurity ClearanceDepartment of DefenseContract Startup

Required

Bachelor's degree in Business Administration, Contract Management, or a similar field or equivalent experience

8-10 years of experience managing commercial defense-industry subcontracts or grants

Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook

Working knowledge of applicable regulations, including, but not necessarily limited to: Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), State and Local, and international laws

Familiarity with defense-specific contract management tools, such as Wide Area Workflow (WAWF) and Electronic Document Access (EDA), is advantageous

Creating and issuing RFPs/RFQs

Conducting proposal and Price/Cost analysis and applying Cost Realism techniques as needed

Conducting negotiations

Must be available to travel 25% of the time

Must able to obtain a US security clearance