Capps Plumbing and Sewer Inc · 1 day ago

TDA-FND- Administrative Support Specialist - USDA (56917)

SFA OFFICES AUSTIN - 10 FLOOR1700 N. Congress

Full-time

Onsite

Entry Level

$3,900/mo - $4,095/mo

1+ years exp

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CommercialCustomer Service

No H1B

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Responsibilities

Provide technical support and complete general quality assurance reviews of information included in assigned Contracting Entity (CE) Administrative Review (AR) Notices; prepare, edit, proof and distribute correspondence, reports, forms, studies and documents in compliance with agency and section processes and procedures.

Schedule and monitor employment interviews for division management, assist in preparing the interview packet, which includes the interview questions, skills exercise, scoring matrix.

Provide technical assistance to staff, Contracting Entities (CEs), and other stakeholders regarding the CE review notification process, TXUNPS access and general applications, and general program resource materials available to CEs via SquareMeals.org.

Open, review, route and track incoming mail; process outgoing mail; and coordinate and prepare mail-outs for various programs to provide to TDA staff and/or the public.

Maintain a tracking system(s) for monitoring office operations; assist with ordering and maintaining an adequate inventory of office supplies for the assigned TDA F&N Office; and complete purchase requests and receiving reports for the assigned TDA F&N Office. Create and maintain databases; compile statistical data; prepare various charts, graphs and written summaries; assist in preparing division reports; develop, coordinate and maintain record keeping and filing system for correspondence, forms, reports and documents in accordance with Agency Records Management Policy; may serve as the records coordinator for an assigned TDA F&N Field Office.

Plan and schedule meetings and/or conferences; may assist in scheduling travel arrangements and preparing travel vouchers for staff, as assigned.

Serve as or assist in serving as a receptionist for the assigned TDA F&N office, as needed; answer phone calls and greet guests to office; and take messages or refer calls to the appropriate staff.

Follow all TDA policies and procedures.

Perform other duties as assigned.

Qualification

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Technical supportQuality assuranceReport preparationGovernment experienceDatabase managementRecord keepingMeeting planningMail processing

Required

Bachelor’s Degree (One year of work experience related to the primary responsibilities may substitute for one year of college.)

One (1) year work experience providing technical/administrative support for a program(s).

A valid government-issued driver’s license, which is recognized by the Texas Department of Public Safety and in good standing, and an acceptable driving record are required.