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Company

Original Job Post

Acrisure · 2 days ago

Team Assistant - Reinsurance Broking

Florida, United States

Full-time

Onsite

Entry, Mid Level

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Financial ServicesInsurance

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Responsibilities

Manage inbox for EVP, Head of Florida Office – file, prioritize, flag as appropriate

Extensive calendar management

Travel management – book travel directly with airlines, hotels, car rentals, etc ensuring most cost-effective travel arrangements and that it meets the Travel Policy; create and provide detailed travel itineraries

Expenses – ensure all expenses are submitted on time, with correct currencies and information

Scheduling and management of group client events and meetings on behalf of Brokers.

Ensure Brokers are well prepared for meetings, preparing agendas and meeting papers as necessary.

Client Event Organization / FL Visits, including welcoming, greeting clients and ordering or stocking conference room with refreshments for the meeting.

Arrange meetings as applicable, book meeting rooms at Acrisure Re offices

Assisting with travel arrangements

Book restaurants

Expenses – where capacity allows

Create documentation, powerpoints for meetings and bind where necessary

Client visits – liaise with team on logistics, create extensive itineraries/agendas

Assist with any team events, conferences as applicable

Data entry support into the broker account management system

Office Space - ensure office is maintained to a high standard; liaise with building management

Vendor management/supplies - negotiate and manage various vendor/supplier relationships and services; monitor supplies and ensure they are fully stocked; coordinate archiving/storage/shredding.

Front Desk - general Reception duties including, but not limited to, screening phone calls, directing inquiries and requests, courier and office mail management and distribution, central contacts management.

Support with the creation of client packs and other documents, including formatting, printing, binding and distribution for Brokers and wider team as required.

Assist with any other reasonable duties as required

Qualification

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Microsoft OfficeFocus under pressureProblem-solvingTime managementCommunicationAttention to detailOwnershipInitiativeProactiveConfidentialityDiscretionTeam playerCollaborative

Required

Strong administrative skills with excellent attention to detail and a high level of accuracy

Proficient user of Microsoft Office (Word, Excel, Outlook and PowerPoint)

Proven time management skills

Ability to work autonomously and take ownership, to prioritize a busy and varied workload for a number of different stakeholders at any one time

Strong organizational, planning and communication skills, both written and verbal.

Excellent attention to detail, with the ability to maintain a high level of accuracy.

Ability to take ownership and responsibility for tasks, with enthusiasm and drive.

Ability to take initiative when necessary and remain focused under pressure.

Comfortable and capable of communicating with all levels of people within and outside the business both written and verbally with a high level of professionalism

Maintain strict levels of confidentiality and exercise discretion at all time

Proactive and able to work effectively under pressure

Confident and professional manner

Effective team player, with a can-do and collaborative attitude.

Benefits

401k and Company match

Paid time off, Generous Sick time, and Holidays

Dental, Health, & Vision Benefits

Company

Acrisure

Glassdoor

3.4

Acrisure offers financial services solutions for insurance, reinsurance, real estate, cyber services, and asset and wealth management.

Founded in 2005

Grand Rapids, Michigan, USA

10,001+ employees

http://acrisure.com

H1B Sponsorship

Acrisure has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (1)

2022 (4)