195 applicants

Company

Flock Safety · 3 hours ago

Travel & Card Program Operations Analyst

United States

Full-time

Remote

Entry, Mid Level

$85K/yr - $100K/yr

2+ years exp

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ManufacturingPublic Safety

Comp. & Benefits

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Responsibilities

Administer the corporate card and Purchasing card program(s).

Document processes, respond to employee inquiries related to expense process and policies via email, instant message, and/or phone calls while providing superior customer service.

Manage travel as an expense category for Flock Safety and develop a category strategy around all travel related spend.

Work closely with cross functional teams to ensure that processes are current.

Responsible for the flawless execution of Travel & Employee Expense operations and Purchasing Card Operations for Flock Safety.

Serve as primary point of functional contact on the Navan travel & expense program including agency, credit cards, and expense.

Manage the Travel category of spend at Flock Safety and develop cost management strategies to help Flock manage its travel spend holistically.

Manage and maintain the Purchasing Card Program for Flock.

Manage all data and analytics, mining data on a global scale, creating meaningful intelligence for dissemination to management and the enterprise, identifying potential opportunities and remediate deficiencies.

Develop good relationships with all business partners.

Process T&E reports, audits, reimbursements, & reconcile expenses as required.

Review employee expense and PCard reports to ensure that they are compliant with internal policies.

Monitor past due expense reports and work with employees to process reports timely.

Align with tax and compliance guidelines developed by governing authorities/IRS.

Ensure compliance in all aspects of travel procedures including international travel regulations and currencies.

Stay audit ready.

Provide support and coordination for the Company's corporate card and expense program.

Assist with the use of the travel and expense application (e.g. Navan).

Review and update process and internal control documentation for the corporate card, purchasing card and expense function, including user guides and references.

May train employees engaged in aspects of the corporate card, purchasing card and expense function and related internal control compliance.

Collaborate with other functions within the Finance department, including cash coding and bank reconciliation functions, and other technical resources and teams in order to maintain and improve communication and efficiency of processes across functional areas.

Maintain comprehensive knowledge of related applications and industry subject matter in order to review business processes for efficiency and suggest best practices where applicable.

Continuously implement improvements in the travel program and travel categories.

Analyze travel spend overall and develop recommendations on how Flock can better manage its travel spend.

Manage any/all contracts related to both card programs and travel categories.

Qualification

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Travel Expense ManagementNavanNetSuiteERP SystemsCorporate Card AdministrationData AnalyticsExcelProcess ImprovementSOP DocumentationCompliance Knowledge

Required

Two or more years work experience in travel categories & expense management.

Bachelor's degree in related field or equivalent work experience.

Experience with the accounting close cycle and how the T&E process impacts the financial statements.

Strong knowledge of an ERP system, NetSuite.

Strong knowledge of the T&E process. Knowledge of Navan is helpful.

Excellent communication skills and customer centric disposition that can diffuse contentious situations with suppliers and internal customers.

Skilled in providing analysis and commentary on metrics and files. Knowledge of corporate card administration.

Knowledge of T&E reporting and processing.

Experience working with finance ERP systems and reporting tools (Navan, NetSuite, Excel).

Excellent skills in communicating ideas both verbally and in written form in a clear, concise, and professional manner, with all levels, including presentations.

Customer-oriented approach and mindset.

Requires general business skills, industry knowledge, accounting principles of the T&E process.

Strong analytical and problem-solving skills including the use of Excel.

Ability to utilize judgment in decision making process related to job tasks.

Skill in productivity, planning, and workload management.

Ability to document SOP's and implement process improvements.

Benefits

Flexible PTO : We seriously mean it, plus 11 company holidays.

Fully-paid health benefits plan for employees : including Medical, Dental, and Vision and an HSA match.

Family Leave : All employees receive 12 weeks of 100% paid parental leave. Birthing parents are eligible for an additional 6-8 weeks of physical recovery time.

Fertility & Family Benefits: We have partnered with Maven, a complete digital health benefit for starting and raising a family. In 2024, Flock will provide a $50,000-lifetime maximum benefit related to eligible adoption, surrogacy, or fertility expenses.

Mental Health: All employees receive an annual subscription to Headspace.

Caregiver Support: We have partnered with Cariloop to provide our employees with caregiver support.

Carta Tax Advisor: Employees receive 1:1 sessions with Equity Tax Advisors who can address individual grants, model tax scenarios, and answer general questions.

ERGs: We want all employees to thrive and feel like they belong at Flock. We offer three ERGs today - Women of Flock, Flock Proud, and Melanin Motion. If you are interested in talking to a representative from one of these, please let your recruiter know.

WFH Stipend: $150 per month to cover the costs of working from home.

Productivity Stipend: $250 per year to use on Audible, Calm, Masterclass, Duolingo, Grammarly and so much more.

Home Office Stipend: A one-time $750 to help you create your dream office.

Pet Insurance: We’ve partnered with Pumpkin to provide insurance for our employee’s fur babies.