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Company

RMI · 1 day ago

US Government Grant Specialist

United States

Full-time

Remote

Mid Level

$55K/yr - $68K/yr

3+ years exp

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Responsibilities

Assist RMI program teams in selecting appropriate rates and budget templates for USG FFS proposals

Serve as the first finance reviewer of all USG FFS proposal budgets, and manage the budget approval process when further finance approval is needed

Once a USG FFS proposal budget is approved by finance, assist program teams with translating the budget into any external budget templates

Help to complete any required pre-award forms, which may involve collaborating with RMI’s operational departments as needed

Review incoming draft USG FFS contracts to ensure rates and budget categories are correct, and financial reporting/invoicing requirements are reasonable

Assist RMI staff with any additional USG FFS requests or inquiries

Lead USG FFS contract kickoff meetings with the program team to review contract obligations, terms, invoicing, reporting requirements and project setup in RMI’s project management software

Provide training and capacity building activities to RMI staff (as necessary) on USG FFS contract management

Manage USG FFS contract requirements as negotiated, this includes but is not limited to financial reporting, invoicing, review of amendments and no-cost extensions, budget revisions, and other compliance activities, liaising with program and/or finance staff when needed

Track all invoicing and financial reporting schedules and lead the creation of invoices and financial reports in close collaboration with accounts receivable

Maintain file retention for USG FFS contracts (budgets, agreements, forms, reporting, invoicing, etc.) in RMI’s internal systems, such as, Monday.com, Finance Drive, and SharePoint

Support accounts receivable with the collection of relevant information in Salesforce from the USG FFS contracts for customer account creation in Workday

As needed, in parallel with RMI’s legal team, be a reviewer for outgoing supplier contracts if they are funded from any of RMI’s USG FFS contracts to ensure proper USG compliance is flowed to suppliers

Work with program and operations staff on award close-out, e.g., documentation, reporting, disposal of procured goods, retention of intellectual property, audit, etc.

As needed, assist USG Grant Lead with maintaining and reviewing all USG annual registrations, as well as keeping track of all portal logins and access

In RMI’s budgeting system, assist RMI staff as they go through the annual USG revenue budgeting process, and the budget reforecasts during the fiscal year

Additional responsibilities, as required

Qualification

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USG award managementUniform GuidanceFederal Acquisition RegulationsBudget creationFinancial reportingInvoicingMicrosoft 365SalesforceERP systemProject management softwareNYSERDA contractsDepartment of Energy contracts

Required

Bachelor's degree in Accounting, Finance, Business Administration or related field from an accredited college or university, or an equivalent combination of education and experience

Minimum of 3 years’ experience with USG award management (especially state and federal government awards), from pre-award to award close-out

Experience with and knowledge of Uniform Guidance (2 C.F.R. Part 200), Federal Acquisition Regulations (FAR), and other rules and regulations related to USG awards

Experience with project budget creation, budget management, financial reporting, and invoicing

Exceptional organization skills and the ability to manage multiple tasks on several projects simultaneously

Excellent written and verbal communication skills

Exceptional interpersonal skills and rapport building

Proficiency in Microsoft 365, especially Microsoft Excel

Preferred

Knowledge of current and legally binding contractual language and terminology

Experience managing NYSERDA contracts

Experience managing Department of Energy (DOE) contracts

Proficiency in Salesforce or similar CRM software

Experience using an ERP system (financial and project management)

Benefits

Medical, dental, vision insurance

403b retirement options (5% match immediately)

Life, AD&D, short-term and long-term disability

Professional and personal development (including LinkedIn Learning access)

Generous paid time off

Parental leave

Commuter and wellness benefits

Casual work environment

Diversity, Equity, and Inclusion

Company

RMI

Glassdoor

3.6

RMI is an independent nonprofit founded in 1982 that transforms global energy systems through market-driven solutions to align with a 1.5°C future and secure a clean, prosperous, zero-carbon future for all.

Founded in 1982

Snowmass, Colorado, USA

201-500 employees